Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, Establish Priorities, High School Diploma, Interpersonal Skills, Mail Processing, Medical Genetics, Microsoft Office, Multitasking, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Telephone Skills, Time Management, Writing Skills
Administrative Assistant
Our client is seeking an Administrative Assistant for a temporary position (W2 Only) in Jamaica, NY.
This is an excellent opportunity for the right individual. If interested in exploring this great opportunity, please apply directly at: https://search10.smartsearchonline.com/datrose/jobs/ Veterans are encouraged to apply.
Position Details:
Duration:2 years
Hours: M-F 9 am to 5 pm
Pay Rate Range: $22-$24/hour based on experience
Position Summary
The Administrative Assistant provides comprehensive administrative and clerical support to assigned program areas to ensure efficient office operations. This position serves as a primary point of contact for the public, customers, visitors, and staff by responding to inquiries, providing information, and facilitating communication. The Administrative Assistant performs a variety of routine administrative tasks, including document preparation, scheduling, record management, and meeting coordination.
Essential Duties and Responsibilities
- Provide administrative support to program staff and departmental operations.
- Draft, prepare, edit, and distribute correspondence, reports, memoranda, and other documents.
- Schedule appointments, meetings, and conference calls; coordinate calendars and meeting logistics.
- Organize, maintain, and update paper and electronic filing systems to ensure accurate recordkeeping.
- Answer telephone calls, respond to inquiries, and direct calls to appropriate personnel.
- Receive and assist visitors, customers, and members of the public in a professional and courteous manner.
- Provide information regarding programs, services, policies, and procedures.
- Collect, verify, and distribute information to internal and external stakeholders.
- Maintain office supplies and assist with routine office operations.
- Process incoming and outgoing mail, emails, and other communications.
- Support special projects and perform additional administrative duties as assigned.
Knowledge, Skills, and Abilities
- Strong verbal and written communication skills.
- Excellent organizational and time-management abilities.
- Ability to manage multiple tasks and prioritize work effectively.
- Proficiency in Microsoft Office Suite and other standard office software.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Strong customer service and interpersonal skills.
- Attention to detail and accuracy in data entry, recordkeeping, and document preparation.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- Previous administrative, clerical, or office support experience preferred.
- Experience working in a customer service-oriented environment is desirable.
Working Conditions
- Work is primarily performed in an office environment.
- Regular interaction with staff, customers, visitors, and members of the public.
- May require prolonged periods of sitting, computer use, and telephone communication.
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors.
Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.