Acute Care, Administrative Skills, Behavioral Health, Calendar Management, Check Processing, Clinical Nursing, Demographics, Email Software, Equipment Maintenance/Repair, Executive Assistant Skills , Expense Reports, Hazardous Materials/Substances, Head of Finance, Healthcare, Healthcare Providers, Hospital, Hospital Administration, Information/Data Security (InfoSec), Insurance, Mail Processing, Maintenance Services, Medical Records, Nursing, Nursing Administration, Nursing Management, Order Supplies, Organizational Skills, Outpatient Care, Pathogens, Patient Care, Payroll Administration, Performance Management, Physical Demands, Record Keeping, Software Administration, Telephone Skills, Travel Planning, Typing
Administrative Assistant Position Summary
Serves as Administrative Assistant to the VP/Chief Nursing Officer and/or VP/Chief Financial Officer. Provides support for Nursing Supervisors and Clinical Coordinators and assumes primary responsibility for all clerical functions of Nursing Administration. Reports to the VP/Chief Nursing Officer or VP/Chief Financial Officer.
Essential Functions
- Provides typing services for nursing administration, including minutes, procedures, check requests, position postings, and leave requests.
- Maintains records in nursing administration, including payroll processing and timekeeping software.
- Acts as a resource for nursing personnel, assisting with check requests and verifying expense reports for signature.
- Sorts and distributes hospital mail, manages postage machine supplies and service requests.
- Serves as liaison between nursing administration, other departments, employees, medical staff, and outside agencies. Manages calendars, meetings, appointments, travel arrangements, email announcements, and software support.
- Arranges, facilitates, and documents departmental meetings, including preparing agendas, distributing materials, and creating presentations.
- Provides support to the President/CEO and VP/COO in the absence of their Administrative Assistant or as needed.
- Assists the Chief Nursing Officer and Chief Financial Officer with daily tasks including screening calls, correspondence, calendar management, and travel arrangements.
- Performs routine secretarial duties such as ordering supplies and updating departmental software.
- Participates in performance improvement and continuing education.
- Maintains regular and reliable attendance.
- Performs other duties as assigned.
Additional Information
Patient Populations Served: Does not provide direct patient care.
Protected Health Information Accessed: Demographic, Clinical, Insurance, Financial, Complete Medical Record.
Exposure: Occupational exposure possible; minimal contact with bloodborne pathogens or hazardous materials.
Physical Requirements: Primarily clerical and computer-based work with frequent sitting, standing, and walking. Occasional bending, lifting, and reaching.
Knowledge, Skills & Abilities
The requirements listed below are representative of the knowledge, skills and/or abilities required.
Education: High School diploma or equivalent required.
Experience: Minimum three years of clerical experience.
License: /Certifications: None required.
Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.