Administrative Assistant

Administrative Assistant

Salary

$26.68 - $28.51 Hourly

Location

Juneau

Job Type

Full-Time

Job Number

202600930

Department

Parks & Recreation

Division

Dimond Park Aquatics Center

Opening Date

07/08/2026

Closing Date

7/22/2026 4:30 PM Alaska

Position Number

212021

Bargaining Unit

Unrepresented

Pay Range

12

Hours Per Week

37.5

Telework Availability

Not Available

• Description
• Benefits
• Questions

Description

Juneau Pools is seeking a qualified individual to hire as an Administrative Assistant to join our team.

WHO WE ARE LOOKING FOR

Our ideal candidate:

• Has strong organizational skills and can track multiple projects to be updated on a weekly and monthly basis.
• Enjoys frequently interacting with the public and has a positive/outgoing work attitude.
• Has strong customer service skills and is detail orientated.
• Is able to multitask in a fast-paced office environment.
• Has strong verbal and written communication skills.
• Contributes to the success of the department.
• Has excellent computer skills and is knowledgeable in Microsoft Office Suite, especially Word and Excel.
• Makes good use of time, is productive and meets deadlines.

THE BENEFITS OF JOINING OUR TEAM

The Parks & Recreation Department is the Department of Fun! We believe everyone in Juneau deserves access to great parks, recreation facilities, and swimming pools. The city of Juneau has a robust swimming culture with exceptional community support. Our division is in an exciting phase of growing to meet community needs.

In this position you will receive a competitive salary package that includes the opportunity for regular pay increases, 13 paid holidays a year, an excellent health insurance program that includes medical, dental, vision and orthodontia care options, paid leave, and retirement credit through PERS (Public Employees' Retirement System).

We value the health and well-being of our employees. The CBJ provides free parking, paid time off for parent teacher conferences, the ability to participate in a robust wellness program that includes discounts to CBJ recreational centers and local fitness programs, free annual health screenings, free flu shots, free classes, challenges, and webinars on healthy living to assist you with achieving work/life balance.

WORKING HOURS AND LOCATION

This position works (Monday through Friday) 8:00am - 4:30pm. You may be occasionally needed outside your normal hours and will be given proper notice. Your office would be located at the Dimond Park Aquatic Center; however, you may be required to work at the Augustus Brown pool occasionally.

Typical Responsibilities

The Juneau Aquatics Division offers a team-oriented workplace with a shared goal of enriching the Juneau community through aquatic exercise, recreation and wellness. The Parks & Recreation Department is recruiting for an Administrative Assistant who would assist the Aquatics Manager and Pool Supervisors in overseeing administrative functions and customer service at our pools. You would be assisting the public with program and rental questions, requests and inquiries via phone, email and in-person regarding aquatic services. This position is also responsible for assisting aquatic management in multiple administrative and financial functions such as cash handling, updating budget spreadsheets and assisting with tracking and purchasing inventory for both pools.

It is important you have excellent customer service skills, the ability to multi-task and work well in a work environment with frequent interruptions.

Other duties you can expect are maintaining and updating the department's point-of-sale system, including submitting daily deposits to the Treasury department, updating and managing user accounts, transactions and reservations. You will provide administrative support to the Augustus Brown Pool and the Dimond Park Aquatic Center as well as assisting with the training of front desk staff.

Minimum Qualifications

Education:

High School graduation or the equivalent.

Experience:

Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere.

Substitution:

Post-secondary or vocational training may be substituted for the required experience on the basis of: three (3) semester or four (4) quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Other:

A valid Drivers' license at time of appointment and for continued employment.

Supplemental Information

HIRING MANAGER CONTACT INFO

Hiring Manager: Seth Cayce

Phone Number: (907) 586-0839

Email: seth.cayce@juneau.gov

Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education

If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience

If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.

If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

For questions regarding application submission or system operation errors, please visit: www.governmentjobs.com/careers/juneau/helpandsupport/applicationguide. If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or human.resources@juneau.gov.

For applicant password assistance, please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.

Careers with the City & Borough of Juneau offer Many Benefits

The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.

Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental

• No cost employee only plan available

• Employer paid Basic Life insurance--$10,000 for employee, spouse & dependents

• Additional optional coverage available

• Travel protection & financial services offered as part of the Life Insurance coverage

• Optional group-based insurance premiums for

• Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)

• Short-term Disability

• Accident Insurance

• Critical Illness Insurance

• Hospital Indemnity Insurance

• Pet Insurance

• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

• Employees are eligible for an employer funded Dependent Care Account (DCA) up to $5000.00 following 1 year of actively working.

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)

• Employer contribution into a defined benefit or defined contribution program, depending on your date of hire

• Option to enroll in the City & Borough of Juneau's Deferred Compensation Program with MissionSquare

• Employer match available for participating PERS Tier IV employees

• Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options

For more information on health, retirement and optional benefits for eligible employees visit: Benefits - City and Borough of Juneau

Paid Leave and Holidays

• Personal leave with an accrual rate increase based on time served

• 21 days of PL within first year of employment

• Personal leave includes Sick leave

• Thirteen paid holidays a year

• Six weeks Paid Parental Leave (to eligible employees)

Employee Wellness Program

The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:

• An opportunity to earn a health insurance premium discount of $1300 per year
• An Employee Assistance Program
• Wellness Pass Discounts to local and CBJ recreation facilities
• Health related webinars
• Office Ergonomic Assessments

For more information on the Employee Wellness Program visit Wellness Program - City and Borough of Juneau.

Additional Perks

• Public Service Loan Forgiveness eligible employer
• Parking passes or bus passes provided for employees working in the downtown offices
• Free passes to Parks & Recreation field house, ice arena, and swimming pools

01

Please select the option that best describes your proficiency level with Microsoft Excel • Basic - Create basic worksheets; create basic formulas; use basic functions; modify and format a worksheet; print workbooks. • Intermediate - Use advanced formulas; organize tables and worksheets; create and modify charts; analyze data using PivotTables; insert and modify graphic objects in a worksheet. • Advanced - Insert, edit, and analyze data using PivotTables; create and edit macros; conditional formatting; apply data validation criteria; protect, share, and merge files; trace cells and troubleshoot formula errors; use data list outlines; consolidate data and link workbooks; export and import text files and XML data; import data from the Web and create Web queries; analyze data using trend lines, spark lines, and scenarios. • I do not possess the level of proficiency described.

• Basic
• Intermediate
• Advanced
• No Experience

02

We are looking for someone with exceptional organization skills who can maintain recurring weekly and monthly records as well as a variety of daily duties. Please describe why you believe you would be successful in this work environment and what experience you possess where you have utilized these skills. If you do not have this experience, please enter "N/A."

03

Describe previous work experience where you have used customer service skills; please include names of employers, and dates of employment. If you do not have this experience, please enter "N/A."

Required Question

Employer City & Borough of Juneau

Address 155 Heritage Way

Juneau, Alaska, 99801

Phone 907-586-5250

Website http://Juneau.gov