Administrative Assistant

Administrative Assistant
Salary: $50,000–$60,000/year (based on experience and skill set)
Location: Lakewood, Colorado
Schedule: Full-Time, typically 5 x 8-hour shifts
Why Choose Evolution Veterinary Specialists (EVS)?

We are a privately owned, AAHA-accredited, 26,000 sq ft general practice, specialty, and emergency hospital located at the base of the beautiful Rocky Mountains. Our state-of-the-art facility includes a 2,500 sq ft ICU featuring Snyder units and high-flow oxygen therapy, designed to support our most critical patients. We also offer a newly expanded four-suite surgery center and an on-site blood bank to support advanced procedures and trauma care.

Additional highlights include specialty procedure suites, a full imaging center with CT, and cutting-edge technology such as 4D echocardiography, fluoroscopy, laparoscopy, and laser therapy.

Here, you’ll work side-by-side with general practice doctors, board-certified specialists, and experienced ER doctors in an environment that values integrity, growth, and compassion. We pride ourselves on transparency, support, and a values-driven environment that puts people and pets first without the red tape of a corporate system.

Your Role as an Administrative Assistant 
As an Administrative Assistant, you’ll play a hands-on role in the day-to-day administrative and operational functions of the hospital. This position is ideal for a compassionate, highly organized, detail-oriented, and curious individual who thrives in a fast-paced, collaborative environment and enjoys wearing many hats.

You’ll help keep the hospital running smoothly by supporting administrative operations, HR, financial auditing, recruiting, marketing, community outreach, facility needs, and leadership initiatives.

This role combines behind-the-scenes administrative work with opportunities to interact with employees, veterinary professionals, referral partners, vendors, and community members. You’ll be trusted to work independently, identify opportunities for improvement, solve problems, and make informed decisions while knowing when to escalate concerns to hospital leadership.

You'll Use Your Expertise To:

Administrative & Operations Support

• Provide day-to-day administrative and operational support to hospital leadership and departments
• Manage correspondence, mail, reports, letters, presentations, employee files, and other administrative documentation
• Coordinate meetings, events, catering, and other hospital initiatives
• Assist with vendor communication, office equipment troubleshooting, basic IT needs, and facility organization
• Support recruiting, hospital tours, onboarding/offboarding, employee retention initiatives, and HR administrative needs
• Assist leadership with special projects, financial reporting, presentations, and other organizational priorities

Financial Auditing & Operations

• Perform daily inpatient invoice audits and assist with spot audits to identify missed charges, unallocated invoices, and billing discrepancies
• Communicate audit findings to appropriate leadership and assist with follow-up and resolution
• Support financial reporting and weekly financial updates, including comparisons to previous years
• Manage vending machine stocking, maintenance, and monthly reporting

Marketing & Community Outreach

• Support EVS marketing and community outreach initiatives, including CE events, lunch-and-learns, social events, conferences, and trade shows
• Build and maintain relationships with referring veterinary practices and veterinary professionals
• Conduct outreach through phone calls, emails, in-person visits, and other relationship-building efforts
• Help identify referral partner needs, promote new services, and connect practices with appropriate EVS resources
• Support territory mapping and outreach strategies to strengthen referral relationships and increase awareness of EVS services
• Assist with local events and initiatives that promote EVS within the veterinary community

General Responsibilities

• Work independently while effectively prioritizing competing responsibilities in a fast-paced environment
• Identify opportunities to improve organization, efficiency, communication, and processes throughout the hospital
• Serve as a dependable resource and problem-solver for employees, leadership, vendors, and other hospital partners
• Provide backup support for leadership and other administrative functions as needed
• Take ownership of assigned projects and follow them through to completion
• Maintain a high level of professionalism, confidentiality, accuracy, and customer service in all responsibilities

Required:

• High school diploma or equivalent
• Strong administrative and organizational skills
• Exceptional interpersonal and communication skills
• Strong attention to detail and accuracy
• Ability to multitask and prioritize competing responsibilities
• Ability to work independently with limited oversight
• Strong customer service skills
• Working knowledge of Microsoft Office applications, email, and file management
• Confidence making appropriate, informed decisions
• Ability to work effectively in a fast-paced, collaborative environment
• Comfort and interest working around animals of all types
• Commitment to consistently doing high-quality work

Preferred:

• Associate's or Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field
• 2+ years of experience in office administration, HR, finance, or a related field
• Experience working in a veterinary, medical, or healthcare setting
• Experience with financial auditing or invoice review
• Experience supporting recruiting, onboarding, or HR functions
• Experience with marketing, community outreach, or relationship management
• Experience coordinating events, meetings, or educational programs
• Familiarity with social media, internet technologies, web browsers, connectivity, and basic website troubleshooting
• Experience working with veterinary practices or other healthcare organizations

Schedule
Full-time position

-EVS full-time employees average at least 36 hours per week
-Typical schedule is 5 x 8-hour shifts
-Hours may vary based on the needs of the hospital and assigned responsibilities
-Most shifts will primarily focus on administrative and operational responsibilities, with team support provided as needed
-Occasional events, meetings, or community outreach activities may require schedule flexibility

Work Environment
This position is primarily administrative but takes place within a busy specialty and emergency veterinary hospital. You will regularly interact with hospital leadership, employees, veterinary professionals, clients, vendors, referral partners, and community members.

You should be comfortable working in an environment that can be fast-paced, unpredictable, and occasionally high-stress. The ability to shift priorities, remain organized, and maintain professionalism is essential.

Because this is a veterinary hospital, you may also be exposed to animals, medical equipment, cleaning agents, and other elements common to a clinical environment.

About EVS
Mission:

To provide elevated specialty and emergency veterinary care, fostering a compassionate and collaborative environment that supports pets and the people who care for them.

Our Core Values — BRITE
Best Medicine
Respect
Integrity
Teamwork
Empathy

We believe in creating an environment that encourages growth and supports everyone on our team. Our collaborative approach and dedication to learning make EVS a place where you can thrive professionally and personally.

Perks & Benefits

• Matching 401(k) – 4%

• Health Insurance

• 100% Covered Dental, Vision, Long-Term Disability, Short-Term Disability, Life & AD&D

• CE Stipend + In-Hospital CE

• Employee Assistance Programs

• Pay OnDemand

• Privatized COPFML

• Material & Uniform Stipends

• Team-Building Events

• Pet Insurance with Trupanion

• PTO starting at 80 hours per year, increasing with years of service

Live Where You Work (and Love It!)

Our location in Lakewood, CO offers easy access to Denver’s vibrant city life and the breathtaking Rocky Mountains. You’ll have hiking trails, ski slopes, breweries, music venues, and more right at your fingertips.

Join Our Team

At EVS, we believe in showing up as our full selves and supporting each other every step of the way. Whether you’re a seasoned professional or a growing leader, we’ll help you do your best work, develop your skills, and enjoy the journey along the way.

Evolution Veterinary Specialists is an Equal Opportunity Employer. We are committed to fostering an inclusive environment where all backgrounds and perspectives are valued. Selection is based solely on merit and potential.