Administrative Assistant

Administrative Assistant

Salary

$47,389.31 - $80,561.83 Annually

Location

Leesburg, VA

Job Type

FT Hourly W BN

Job Number

26-00538

Department

Sheriffs Office

Opening Date

05/27/2026

Closing Date

5/29/2026 11:59 PM Eastern

FLSA

Non-Exempt

Grade

113

• Description
• Benefits
• Questions

Loudoun County Government has been named one of Forbes 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE SEE RESUME WILL NOT BE TAKEN INTO CONSIDERATION.

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Introduction

The Loudoun County Sheriffs Office is seeking qualified applicants for a full-time Administrative Assistant position located within the Administrative and Technical Services Division at the Loudoun County Sheriffs Office Headquarters Building.

Job Summary

Major job duties include but are not limited to:

• Reconciles accounts against purchase orders. Contacts vendors to ensure purchase orders have been processed. Responds to inquiries from vendors.
• Coordinates Meetings
• Prepares Requisitions for office supplies, equipment and services.
• Provides courteous and timely customer service to County staff, vendors, citizens and other visitors. Refers customers to appropriate staff.
• Answers and evaluates all incoming calls to determine what services are needed. Transfers callers to the appropriate individual for assistance.
• Performs administrative duties for special programs as assigned; maintains and tracks data using spreadsheets and/or databases; maintains statistics and documents; provides administrative support for Department individuals or teams; records information; generates notices; and maintains records.
• Provides customer service via phone, in-person, or via email; greets visitors; responds to requests for files and information; may respond to FOIA requests; provides assistance with forms, submissions, and procedures; and responds to customer service inquiries related to assigned specialty in Department.
• Monitors copiers, scanners, printers, and fax machines used in Department and assures all equipment is operational; arranges for regular service and/or repairs; places facility work orders for the Department.
• Enters, updates, and retrieves information from databases, files, and systems relevant to Department; researches and eliminates database errors from assigned databases; may create data-related reports; and organizes and tracks files in and out of the file room.
• Manages booking and operations of the conference room; maintains appearance of conference room, supplies and equipment; coordinates meetings, presentations, catering, and some events; develops agendas; prepares meeting packets; records meetings and prepares minutes, maintains meeting records; and posts, when appropriate, to the public records/documents on the County website.
• Assists with ordering and purchasing activities; verifies requests against County contracts and funding sources; orders office supplies and equipment; processes purchase orders as goods are received; requests payment of invoices for services; reconciles accounts against purchase orders; contacts vendors to ensure purchase orders have been processed; responds to inquiries from vendors; and tracks fiscal expenditures.
• Reconciles daily receipts or accounts receivable/payable. Enters receivable and payable documents and credit card payments in Oracle in accordance with the County Procurement Departments policies and procedures.
• Accounts for cash transactions; provides accounting of cash transmittals and deposits to the Treasurers office; maintains accounting of cash drawer; oversees accounting of returned checks; and audits financial system transactions.

Hiring salary is commensurate with experience.

Minimum Qualifications

High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.

Must have a valid drivers license and good driving record. Successful candidate must hold a Notary Public Commission or must obtain within 30 days of hire.

Must be a US Citizen or current legal resident of the United States for 10 consecutive years. Successful candidate must pass a VCIN/NCIC written examination and become VCIN/NCIC certified within one year of employment.

Job Contingencies and Special Requirements

Selection process includes review of the Applicant Screening Questionnaire and County employment application, in-person interview(s), and an intensive background investigation to include fingerprinting, credit check, driving record, and polygraph examination.

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Equal Employment Opportunity

Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors.

Reasonable Accommodation

Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at

703-777-0213 or email Human Resources.

Loudoun County Government offers a variety of benefits to both regular full time and part time employees. To view the comprehensive benefits package we have to offer you when you join our team, please click here.

Employees hired into Regular Part-Time Intermittent positions are eligible for limited County employee benefit programs, based on the position's regularly scheduled hours. Benefits eligibility for temporary employees are dependent on duration of assignment and number of scheduled hours.

01

Do you have a High School diploma or equivalent and three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience?

• Yes
• No

02

Are you a US citizen or current legal resident of the United States for 10 consecutive years?

• Yes
• No

03

Do you have any tattoos on your hands (except a wedding band tattoo), head, face, or neck?

• Yes
• No

04

If you answered yes to the above question, are you willing to have them removed?

• Yes
• No

05

Have you ever been convicted of a felony?

• Yes
• No

06

Have you ever been convicted of a hate crime?

• Yes
• No

07

Have you ever been convicted of sexual assault?

• Yes
• No

08

Have you been convicted of an alcohol-related driving offense within the past 5 years?

• Yes
• No

09

Have you ever been convicted of domestic violence?

• Yes
• No

10

Have you ever been convicted of a crime that prevented you from carrying a firearm?

• Yes
• No

11

The information you provide in this application and supplemental questionnaire must be truthful, complete, and consistent with the details included in your employment and education history. Your responses may be verified at any stage of the process and must be supported by the information in your application materials. By continuing, you confirm that all information you provide is accurate and can be substantiated by your application, resume and/or documentation upon request. Misstatements, omissions, or falsification of information may result in removal from further consideration. Do you understand and agree to these terms?

• Yes, I understand and agree.
• No, I do not agree.

Required Question

Employer Loudoun County Government

Address 1 Harrison Street SE

Leesburg, Virginia, 20175

Phone 7037770213

Website www.loudoun.gov