Administrative Assistant-Legal Affairs and Risk Management

Salary: $28.60 per hour based on a 35 hour work week

Benefits: Generous benefits include paid time off including holidays and vacation, retirement match and tuition remission for employee and dependents. Details at www.duq.edu/benefits.

Location: Legal Affairs

Position Status: Full-time (35 hours per week)

Hours: Monday through Friday 8:30 a.m.-4:30 p.m.

Position Number: 000529/30-507

FLSA Status: Non-Exempt

POSITION SUMMARY:

This administrative assistant position will perform administrative work in a collegial and dynamic environment by primarily supporting the following three positions: Associate Vice President for Legal Affairs and Deputy General Counsel; the Associate General Counsel, and the Assistant Director of Risk Management. Excellent and effective administrative, communication, and customer service skills are essential.

Office hours are usually Monday through Friday 8:30 a.m. 4:30 p.m., but may vary or fluctuate during periods of increased operational need.

DUTIES AND RESPONSIBILITIES:

Provide comprehensive and varied administrative support for the Office of Legal Affairs and Department of Risk Management, including but not limited to the following:

Prepare, proofread, format, redact, and distribute correspondence, reports, legal documents, spreadsheets, PowerPoint presentations, and other materials.

Respond to telephone calls, emails, and visitor inquiries, and direct requests to the appropriate staff member.

Coordinate calendars, meetings, appointments, and expenses.

Administer the Risk Management operating and insurance budgets by processing invoices, completing budget transfers, reconciling expenditures, maintaining financial records, and monitoring department accounts.

Support implementation and maintenance of key Risk Management programs, including University Driver Authorization, Minors Programs, and Volunteer Agreements, by reviewing submissions, maintaining records, tracking approvals, and communicating with campus departments.

Respond to requests for Certificates of Insurance (COIs) by preparing or obtaining appropriate certificates and providing timely assistance to university departments, vendors, contractors, and external organizations.

Maintain and organize electronic and physical records related to contracts, insurance, claims, compliance, and risk management.

Conduct research and benchmarking projects by gathering, compiling, and summarizing information from peer institutions and external resources to support Risk Management initiatives.

Maintain and order office supplies.

Maintain the confidentiality of sensitive, confidential and/or legally privileged information.

Work collaboratively with the Assistant to the Senior Vice President and General Counsel, and provide support as needed.

Complete other duties as assigned.