Title: Administrative Assistant - Level 2
Department: Deans' / Attendance Office
Assignment: Admin Assistant 10 month
FLSA Status: Non-Exempt
Reports To: Deans' and Office Manager
Location: Deerfield High School
Starting Pay: $23.34 per hour (26-27 school year)
Summary: The Administrative Assistant for the Attendance Office works with the Deans and/or the Office Manager to meet the administrative and clerical needs of staff, students, and community. This role assists with processing student and staff attendance details/records.
Qualifications: High School Diploma or GED, required
Bachelors or Associates Degree, preferred
Minimum of 3 years of relevant work experience supporting administrative/executive level staff in professional or school setting
Bilingual preferred, Spanish
Possess outstanding organizational and time-management skills, ability to set and meet deadlines.
Demonstrated proficiency in the use of the following software - Microsoft Office (especially Word and Excel) and Google Apps. Knowledge of Infinite Campus or other Student Information System a plus.
Essential Functions: The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position.
Document and record daily student attendance in the Deans' office
Provide administrative support for Deans and department staff
Provide backup support for the Administrative Assistant for other departments
Work with department staff to meet the needs of students, staff, and community;
Manage calendars and schedule meetings for the Deans and department staff
Work on several financial aspects, such as monitor budget accounts, reconcile credit card statements, etc
Work collaboratively and independently on specific projects
Interact with students on issues ranging from requests for appointments to crisis situations
Support department specific tasks, events, assessments, etc as directed by the Department Chair
Language Skills Communicates clearly both in oral and written format with all constituents of the District 113 community. Effectively present information and respond to questions from constituency groups. Apply knowledge of current research and theory in a specific field. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies.
Mathematical and Technical Skills Strong technology skills, including standard Microsoft Office suite / Google Workspace, Skyward, Infinite Campus, Blackboard, along with other software systems as needed. Calculate figures, estimates, proportions, and percentages. Apply concepts of basic algebra and geometry.
Reasoning Ability Define problems, collect and organize complex data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables. Exercise initiative, independent judgment, and discretion.
Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, parents/guardians, students, and the community.
Physical and Mental Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell.
The employee is regularly required to communicate with staff and others.
The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls.
The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth