Administrative Skills, Artificial Intelligence (AI), Billing, Budgeting, Calendar Management, Contract Management, Data Entry, Detail Oriented, Documentation, Expense Reports, Legal, Legal Documents, Microsoft Excel, Microsoft Product Family, Microsoft Word, Organizational Skills, Purchase Orders, Reconciliation, Record Keeping, Reporting Skills, Safety/Work Safety
Join Our Team as a Senior Administrative Assistant in Juno Beach, FL!
We are seeking a detail-oriented and organized Administrative Assistant to join our legal team in the beautiful Juno Beach, FL. This role is perfect for someone with extensive experience in administrative support and a passion for ensuring smooth operations and confidentiality.
Key Responsibilities:
- Provide advanced administrative support and manage executive calendars.
- Coordinate departmental activities, including safety programs, budget analytics, and contract administration.
- Assist with data entry, maintenance of financial records, and reconciliation of accounts using Microsoft Excel.
- Prepare and process invoices, expense reports, and purchase orders.
- Utilize AI tools to reconcile and generate reports.
- Assist in the preparation of simple legal documents using Mail Merge in Microsoft Word.
- Organize and maintain both digital and physical filing systems.
- Respond to internal inquiries regarding financial documentation.
- Compile reports and summaries for management review.
- Perform general administrative duties including scheduling and correspondence.
Requirements:
- 11 - 15 years of administrative experience managing office support and compliance processes.
- Proficiency in Microsoft products, especially Excel and Word.
- Strong capability with AI tools such as ChatGPT and Microsoft CoPilot.
- Mastery of mail merge functions in Microsoft Word.
Preferences:
- Associate’s degree.
- Experience in legal or financial environments.
Take the next step in your career and apply today to become a vital part of our team in Juno Beach, FL!
Subject Line: Senior Administrative Assistant Opportunity
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Abacus Service Corporation