Administrative Assistant-Level 3 - Senior (11 - 15 Years)

Job#: 3041088

Job Description:

Administrative Assistant-Level 3 - Senior (11 - 15 Years)

Location: Juno Beach, Florida (Onsite)

Role Overview

We are seeking a detail-oriented and organized Administrative Assistant to provide support to our legal team. This role will assist with routine financial and administrative tasks and the preparation of simple legal forms for attorney review. The position is for a duration of one year, with the possibility of extension or conversion. This is an onsite role in Juno Beach, FL.

Key Responsibilities

• Provide advanced administrative support to a department or group of professionals.
• Assist with data entry and maintenance of financial records.
• Prepare and process invoices, expense reports, and purchase orders.
• Support the reconciliation of accounts and verification of financial data.* Use AI tools to reconcile and generate reports.
• Assist in the preparation of simple legal documents, including using Mail Merge features in Microsoft Word.
• Organize and maintain digital and physical filing systems.
• Receive and respond to routine correspondence following established procedures.
• Perform general administrative duties including scheduling, document preparation, and correspondence.

Required Qualifications

Education: A High School Diploma or GED is required.

Experience: 3-5 years of administrative experience. The hiring team is open to interviewing a wide range of experience levels, as the skills acquired do not always match the stated years of experience.

Technical Skills:

• Proficiency in Microsoft products, with strong skills in Microsoft Excel and Word, including mail merge functions.
• Strong capability with AI tools such as ChatGPT and Microsoft CoPilot to assist the team in improving processes and generating reports.

Preferred Qualifications

• An Associates degree is preferred.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

Contract

Location:

Juno Beach, FL, US

Job Type:

Date Posted:

July 13, 2026

Pay Range:

$20 - $25 per hour

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