Administrative Assistant, Library - Level 5

Administrative Assistant, Library - Level 5

Salary

See Position Description

Location

MSC - South Campus, MI

Job Type

FT Staff (exclude MCAAP & all instructors)

Job Number

202301242

Department

Learning Resources and Library

Division

Library

Opening Date

07/16/2026

Closing Date

7/22/2026 11:59 PM Eastern

Bargaining Unit

ASP

Position Level

5

Salary Range

Salary Range ( To be completed by HR) $ 46,026.87 -$ 59,148.53 per the collective agreement

Working Hours and/or Working Conditions

Working Hours and/or Working Conditions 40 hours per week. This position includes Saturday hours as part of the regular schedule. Hours and organization of work week as outlined by the collective bargaining agreement and based on the needs of the department.

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities High degree of accuracy required. May handle information of a private nature or require guarded access. Must be able to use judgement and tact in communication and collaborate with library staff on projects.

Supervision

Supervision SUPERVISION RECEIVED: Reports to the Dean of Learning Resources. Takes direction from the Library Manager SUPERVISION GIVEN: Provides direction and assignments to part-time staff as assigned.

• Description
• Benefits
• Questions

Job Function

Independently performs and coordinates a wide variety of duties which require good judgment and makes minor operating decisions based on knowledge of college organization, policies, and standard procedures.

Job Responsibilities

• Meets prescribed timelines without direction or reminders from immediate supervisor

• Assists supervisor to establish work priorities for other clerical staff as assigned

• Participates in interview and hiring process of part-time staff pending supervisor's approval; schedules part-time staff as assigned

• Acts as liaison between departments; speaks on behalf of the immediate supervisor when authorized

• Performs tasks related to the opening and closing of the building

• Follows circulation policies and practices including the shelving of books, periodicals, AV holdings, and other materials, and processing interlibrary loan requests

• Maintains courteous, thoughtful, efficient, and professional relationship with Library patrons, including students, faculty, staff, and community members

• Processes payment received for the assessment of fines and fees, and for the use of the library's copiers and printers

• Will be expected to learn and use for Library-related tasks such software applications as ALMA, Equitrac, MelCat, OCLC WorldShare and Macomb software applications such as Colleague and Staples

• Under direction, trains and oversees part-time Library staff

• Supervises part-time staff in the absence of Library manager (evenings, weekends, etc.)

• Under direction, collects and processes paperwork relating to work orders, equipment service and repair, hiring of new part-time staff, and other forms designated by the supervisor

• As needed, prepares Microsoft Suite and Excel documents for the Library Manager, Librarians, and the Dean of Learning Resources

• Performs or directs part-time staff to perform routine office tasks in support of the Dean of Learning Resources, Library Manager and Librarians.

• As needed, may be asked to assist personnel in the Archives and Records Management

• Assists with the support of Library-sponsored programs

• Exercises initiative in maintaining a professional office environment, without undue prompting by the supervisor

• Involved in the planning and implementation of procedures for the department/division, under direction or pending supervisor's approval, may initiate and implement new, or changes to, operating methods within the office/department following existing procedures

• Expected to obtain knowledge of operating methods for several areas of the College and be able to apply a variety of existing procedures within the College

• Reports unusual incidents or problems to the appropriate personnel; follows College and department security procedures related to securing the building, electronic and paper files

• Performs clerical activities related to office procedures, including:

• compiling and maintaining reports and records of the activities relating to the office,

• properly directing students or the public,

• handling mail,

• ordering supplies,

• composing correspondence,

• filing,

• operating standard office machines.

• Performs related duties as assigned.

Education

N/A

Qualifications

ASP level 5 test or higher. Four years' related experience.

Macomb Community College offers a comprehensive benefits package to full-time employees and their eligible dependents including health, dental, vision, and hearing aid coverage, and optional benefits of a health savings and dependent care and/or flexible spending accounts. We also offer full-time employee's options for retirement, deferred compensation plans, life and voluntary insurances, short-term disability, tuition waivers and reimbursement and paid holidays.

To learn more visit our Bargaining Unit Information page

https://www.macomb.edu/human-resources/employment-information/bargaining-unit-information.html

01

Have you taken AND PASSED the Macomb Community College Level 5 or 6 ESkill test ? This test must be completed and submitted for your application to be considered.

• Yes
• No - if no, an email will be sent to you after the posting closes with a link to the Level 5 eSkills assessment

02

Do you have Four years related experience?

• Yes
• No

03

Are you a current STATUS ASP Level 4, 5, or 6 employee?

• Yes
• No

Required Question

Employer Macomb Community College

Address 16000 Hall Rd

Clinton Township, Michigan, 48038

Phone 586-445-7885

Website https://www.macomb.edu/human-resources/index.html