Administrative Assistant- Licensing

Administrative Assistant

Administrative Assistant in San Diego, CA LHH has partnered with an innovative and established software company in Downtown San Diego to identify an Administrative Assistant to join their growing team. This role is ideal for a detail oriented professional who enjoys supporting sales operations, managing order workflows, and ensuring accuracy across customer and licensing records. You'll work closely with Sales, Operations, and internal departments while serving as a key point of coordination throughout the order lifecycle. This is a great opportunity to join a close knit team with a positive culture and long term tenure. The salary for this DIRECT HIRE position is between $52,000-$65,000 yearly. This position will be onsite in their Downtown San Diego office.

Responsibilities

• Provide administrative and operational support to the team
• Process customer orders accurately and efficiently using established procedures
• Manage and maintain licensing documentation and records in accordance with company guidelines
• Prepare, track, and follow up on quotes, orders, and renewals
• Ensure customer and order data is accurate and up to date in internal systems
• Coordinate with internal departments to support order fulfillment and customer needs
• Prepare sales and order-related reports for internal teams
• Communicate professionally with external customers regarding order status and documentation
• Provide front desk / receptionist coverage as needed
• Assist with special projects and additional administrative duties as assigned

Qualifications

• Bachelor's degree required
• 1+ year of relevant administrative, sales support, order processing, or office experience
• Strong attention to detail with a high level of accuracy in data entry and documentation
• Intermediate proficiency with Microsoft Office Suite (Excel, Word, Outlook)
• Comfortable working with databases, order systems, and licensing or compliance-related information
• Highly organized with strong time management and prioritization skills
• Self starter who can work independently in a fast paced environment
• Tech savvy and quick to learn new systems and processes
• Strong verbal and written communication skills
• Positive attitude with a collaborative, team oriented mindset

Compensation & Benefits

• $52,000–$65,000 annual salary, based on experience
• Direct hire opportunity
• Strong benefits package

Work Schedule

• Monday–Friday, full time
• 8:00 AM–5:00 PM (some flexibility)
• Onsite role in Downtown / Little Italy