Administrative Skills, Background Investigation, Communication Skills, Customer Support/Service, Detail Oriented, English Language, Establish Priorities, Event Management, High School Diploma, Inventory Management, Logistics, Maintain Compliance, Microsoft Product Family, Multilingual, Multitasking, Office Equipment, Operations, Order Management, Organizational Skills, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Proposal Writing, Record Keeping, Safety Compliance, Safety/Work Safety, Sales, Spanish Language, Team Player, Time Management, Typing, Writing Skills
Administrative Assistant
Join Our Team as an Administrative Assistant in Lubbock, TX!
Since 1967, Joe W. Fly Company has been a leader in air filtration products and services, and we're looking for a proactive and detail-oriented Administrative Assistant to join our Lubbock, TX team.
This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping operations running smoothly. As the Administrative Assistant, you'll provide direct support to the Branch Manager, ensuring the seamless execution of daily operations. If you love organization, efficiency, and supporting a dynamic team, we want to hear from you!
We are looking for someone who is:
- A detail-oriented multitasker with a strong work ethic and positive attitude.
- A fast learner who enjoys taking on new challenges and finding creative solutions.
- Proficiency in Microsoft 365 and other office technology.
- Strong verbal and written communication skills to collaborate effectively.
- Excellent organizational skills with the ability to prioritize and meet deadlines.
What You'll Do
As a key member of our team, you will:
- Administrative Support: Prepare proposals, quotes, sales orders, and dispatch services to help keep operations organized and on track.
- Customer & Order Management: Maintain accurate records, process payments, and assist with collections to ensure seamless transactions.
- Safety & Compliance: Support scheduled safety tasks, audits, and compliance tracking to maintain a safe and efficient workplace.
- Problem-Solving & Coordination: Act as a liaison between the Branch Manager and corporate teams, handling administrative requests and ensuring smooth communication.
- Team Support & Office Logistics: Organize meetings, events, and office logistics to keep the team well-coordinated and engaged.
Qualifications
Experience, Education, and Work Eligibility
- 0–2 years of experience in an administrative or relevant field.
- High school diploma or GED required.
- All candidates must be eligible to work in the U.S.
- Ability to pass a background check and drug screen (if required).
- Reliable transportation to and from work.
- Detail-oriented mindset with a high degree of accuracy.
- Professional demeanor and strong customer service skills.
Preferred Qualifications
- Bilingual (Spanish/English) is a plus!
- Related certification(s) or an associate or bachelor's degree preferred.
Physical Requirements
- Ability to sit or stand at a desk and work on a computer for extended periods.
- Frequent use of hands for typing, writing, and handling office equipment.
- Ability to read screens and documents and communicate effectively in person, over the phone, and via email.
- Occasional movement required to attend meetings, file documents, and manage office inventory.
- Ability to bend, stoop, and reach as needed.
Eligibility and Compensation
- All candidates must be eligible to work in the US and able to pass a background check; and drug screen (if required).
- Pay rate is based on experience.
Benefits
- Benefits include, but are not limited to, health insurance, 401(k) with 100% match up to 4%, profit sharing, and paid time off.
Ready to Join Us?
If you're excited about making an impact, we'd love to meet you!