We are seeking a highly organized and professional Administrative Assistant with account payables experience to support the daily operations of our property management office in a luxury high-rise residential building. The ideal candidate will serve as the point of contact for residents, realtors, and vendors ensuring a seamless and elevated service experience. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment while maintaining the sophistication expected in a luxury setting.
Support event planning and resident engagement activities Handle confidential information with discretion
Resident & Guest Relations
Greet residents, visitors, and vendors with professionalism and courtesy
Respond promptly to inquiries via phone, email, and in-person
Assist residents with service requests, amenity reservations, and general building information
Job Requirements
Education & Experience
Associate’s degree, bachelor’s degree preferred Minimum 2 years of administrative or property management experience (luxury or hospitality background a plus)
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with property management software (e.g., Building Link) preferred
Strong typing and data entry skill
Interpersonal Skills
Excellent verbal and written communication skills
Professional demeanor and customer service orientation
Ability to handle difficult situations with tact and diplomacy
Organizational Skills
Strong multitasking and time management abilities Detail-oriented with a focus on accuracy Ability to prioritize tasks in a dynamic environment
Numbers & Facts
Location
Sunny Isles Beach, FL
Job Type
Full-time
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Skills
Accounts Payableunmatched
Administrative Skillsunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Event Managementunmatched
Health Insuranceunmatched
Interpersonal Skillsunmatched
Leasingunmatched
Link Buildingunmatched
Maintenance Servicesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Operational Supportunmatched
Operationsunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Property Managementunmatched
Real Estate Salesunmatched
Record Keepingunmatched
Residential Constructionunmatched
Time Managementunmatched
Training/Teachingunmatched
Writing Skillsunmatched
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