Administrative Skills, Background Investigation, Brochures, Coaching, Communication Skills, Dental Insurance, Diversity, Driver's License, Early Childhood Education, Flexible Spending Accounts, Insurance, Inventory Management, Life Insurance, Mail Processing, Microsoft Office, Microsoft Windows Operating System, Nonprofit, Office Equipment, Order Delivery, Organizational Development/Management, Presentation/Verbal Skills, Procurement Management, Purchase Orders, Purchasing/Procurement, Requirements Validation/Verification, Spanish Language, Systems Maintenance, Team Player, Technical Support, Telephone Skills, Transformation Tools, Two Way Radio, Vision Plan, Writing Skills
Support the Mission. Connect the Agency. Keep Things Running.
QUICK FACTS
Location: Red Arrow - 2096 Red Arrow Trail, Madison, WI
Pay: $21.62/hour
Schedule: Full-time (40 hours/week), Full Year
WHAT WE OFFER
Comprehensive Benefits
- Health, Dental, and Vision Insurance
- Generous Paid Time Off & Holidays
- 403(b) Retirement with Company Match After 2 Years
- Company-Paid Life Insurance and Long-Term Disability
- Flexible Spending Accounts
- Public Service Loan Forgiveness Eligible Employer
Work-Life Excellence & Professional Growth
- Central role supporting the entire agency from our main administrative office
- Collaborative environment working across all departments and program areas
- Consistent full-year schedule with stable, year-round employment
- Opportunity to develop broad organizational knowledge across a mission-driven nonprofit
- Comprehensive professional development: ongoing coaching, paid continuing education, and credential support
- Career advancement pathways with organizational training support
QUALIFICATIONS YOU'LL NEED
- Education: High School diploma or GED required; Associate's degree or higher preferred
- Experience: Minimum 2 years of office or administrative experience
- Technical Skills: Strong proficiency in Microsoft Office Suite, Windows, and Child Plus; knowledge of multi-line phone systems and two-way radio
- Professional Competencies: Excellent written and verbal communication skills, professional presence, ability to work independently and take initiative, strict confidentiality
- Language: Oral and written proficiency in Spanish preferred, including ability to translate documents
- Additional Requirements: Valid Wisconsin Driver's License with adequate insurance; Caregiver Background Check; physical examination
WHAT YOU'LL DO
As an Administrative Assistant I, you'll keep agency operations running smoothly by:
Front Desk & Communications Support
- Answering and directing calls using a multi-line phone system
- Greeting and directing visitors in compliance with agency visitor procedures
- Monitoring the two-way radio to support bus call-in procedures
- Receiving and processing agency mail
Administrative & Clerical Support
- Assisting supervisors and staff with a broad range of clerical and administrative tasks
- Creating fliers, brochures, and laminated materials for classrooms and administrative staff
- Updating and maintaining agency policies, procedures, and forms
- Maintaining the office's organizational systems and overall cleanliness of office equipment
Purchasing & Inventory Management
- Processing purchasing and supply requests and preparing purchase orders
- Communicating with vendors and overseeing receipt and delivery of orders
- Maintaining inventory and stocking supplies including office materials
- Collecting and maintaining meter readings for all Gordon Flesch devices
Systems & Technology Support
- Managing and maintaining the administrative phone system for designated sites
- Managing and maintaining Talk Technologies systems
- Supporting agency-wide administrative systems development and improvement
WHO WE ARE
At Reach Dane, we're reimagining early childhood education as a powerful tool for social transformation. Our commitment to equity and inclusion includes:
- Actively dismantling systemic barriers in early childhood education
- Intentionally building a workplace reflecting our community's rich diversity
- Implementing trauma-informed and anti-racist approaches across all services
- Recognizing that strong administrative support is essential to our mission-driven work
JOIN OUR MISSION
Play an essential behind-the-scenes role in a mission-driven organization where your administrative expertise directly supports the people and programs changing children's and families' lives every day.
Reach Dane is an equal opportunity employer committed to building an inclusive workplace. We provide reasonable accommodations for qualified individuals with disabilities throughout the application and interview process. Please contact us to request accommodation.