Administrative Assistant

Title: Administrative Assistant

Location: Mandeville, LA

Position Overview: 

·        As an Administrative Assistant at Bollinger’s Mandeville Office, you will provide administrative support to the executive and senior management team to ensure efficient operation of the Technical Design office.

·        You will assist executives and managers with organizing and managing all types of data and information and managing all aspects of a professional office environment.

·        Must have strong Microsoft Office skills to create, manage and deliver professional documents. Responsibilities also include data management, file and digital media management, and document audits.

·        Supports executives and managers through a variety of tasks related to organization and communication. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Key Responsibilities:

·        Composesandtypesroutinecorrespondenceforthedepartmenttocustomers and vendors.

·        Organizesandmaintainsprojectandcontractfilingsystemsandfilescorrespondenceandotherrecords.

·        Perform meticulous editing and fact-checking for documents and print content

·        Answersandscreenstelephonecallsand arrangesconferencecalls.

·        Organizes and maintains file system, files correspondence and other records.

·        Coordinatesschedulesandmakesappointments.

·        Greetsscheduled visitorsanddirectsthemtoappropriateareaorperson.

·        Organizesandarrangesmeetings,preparesagendas,reservesandpreparesfacilities,andrecordsandtranscribesminutesofmeetings.

·        Reads and routes incoming mail.

·        Preparesoutgoingmailandmessages,includingbidletters,bidspecifications,e-mailandfaxes.

·        Setsupandmaintainsallbidfiles.

·        Data and document management, also responsible for all office functions including maintenance of office supply inventory, coordinating office cleaning and maintenance, basic IT maintenance and running errands.

·        Composesandpreparesconfidentialcorrespondence,reports,andother         complexdocuments.

·        Arranges travel plans and itineraries, compiles documents for travel-related meetings.

·        Qualifications:

Five (5) years of performing administrative duties or performing work in a similar capacity.

Bollinger is an equal opportunity employer and is committed to providing employment opportunities to minorities, females, veterans and disabled individuals, and without regard to sexual orientation and gender identity.

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