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Administrative Assistant

Pacer Group

Mason, OH

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JOB DETAILS
SALARY
$25–$30 Per Hour
SKILLS
Administrative Skills, Billing, Calendar Management, Communication Skills, Contact Management, Detail Oriented, Equipment Maintenance/Repair, Fax Machines, Inventory Levels, Inventory Management, Leadership, Mail Processing, Multitasking, Operations Management, Order Supplies, Organizational Skills, Plan Meetings, Preventative Maintenance, Process Development, Process Management, Publications, Purchasing/Procurement, Reporting Skills, Systems Maintenance, Telephone Skills, Time Management, Travel Planning
LOCATION
Mason, OH
POSTED
Today
Job Title: Administrative Assistant
Location: Mason, OH, 45040
Duration: 3 Months (Potential Extension)
Pay Rate: $25 - $30/Hr. on W2
Shift Timing: Standard Shift

Note:
  • This is a Part Time role.
  • Will be working 20 hours per week.
Job Description
  • Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
  • Supports managers and employees through a variety of tasks related to organization and communication.
  • Responsible for confidential and time-sensitive material.
  • Familiar with a variety of field's concepts, practices, and procedures.
  • Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
  • Answer and direct phone calls
  • Organize and schedule meetings and appointments.
  • Maintain contact lists.
  • Produce and distribute correspondence memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Order office supplies.
  • Book travel arrangements.
  • Submit and reconcile expense reports.
  • Provide general support to visitors.
  • Provide information by answering questions and requests.
  • Take dictation.
  • Research and create important presentations and develop processes.
  • Generate reports.
  • Handle multiple projects.
  • Prepare and monitor invoices.
  • Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Technical Skills

Must Have
  • We are seeking a proactive and detail-oriented Administrative Assistant to support our senior leadership team.
  • This role is critical in ensuring efficient calendar management, email oversight, meeting scheduling, travel coordination, and procurement processes.
  • The ideal candidate will demonstrate exceptional organizational skills, a strong sense of ownership, and the ability to work autonomously in a fast-paced environment.
Nice To Have
  • Calendar Management: Manage and coordinate calendars for various senior leaders.

About the Company

P

Pacer Group

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