Administrative Assistant

Position Title: Administrative Assistant
Location: 4000 LUXOTTICA PL MASON OH 45040/ ONSITE
Work Hours: Mon – Fri/ 8AM - 5PM
Pay Rate: $ 28.79/hr on W2 Paid Weekly!
Benefits: Paid weekly, health, dental + vision insurance available!
Preferred Start Date: 10/12/2026 
Duration: 6 month(s)/ Extension is possible based on performance, attendance, and business need)

Years of Experience: 5 years

SKILLS THE CANDIDATES MUST HAVE
Specific Skills Needed: below is a brief description

• Event planning, reservation management, and on-site support
• Coffee, Nespresso, water equipment and plant maintenance and oversight
• Food service operations
• Office and kitchen supply inventory management
• Special projects (executive visits, desk equipment relocations, space adjustments, EA task ownership)
• Administrative services, including, but not limited to:
• Conference room administration
• Team-specific supply orders
• Shipping and printing requests
• Business card and gift card orders
• Locker assignments

GENERAL FUNCTION

• The Office Administrator organizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency.
• This role will support print device and mail services, office and supply inventory management, conference room/AV support and general office administration.
• Energetic experienced professional who can wear multiple hats.
• Needs experience in handling a wide range of administrative and executive support related tasks and able to work independently.
• Well organized, flexible and enjoys the administrative challenges of supporting an office of diverse employees.

CONFERENCE CENTER SUPPORT

• Coordinate audio-visual equipment and prepare facility for meeting (including Skype, WebEx, teleconference and VTC)
• Prepares coffee and set out snacks as needed

OFFICE & FOOD SUPPLY MANAGEMENT

• Establish and maintain par levels for all required basic office supplies, including water and coffee, throughout the building
• Manage, maintain, clean, and organize Supply stops and Storage areas, including re-fill of coffee and water machines (Copier/Kitchenette)
• Responsible for the acquisition of conference room supplies (snacks, pens, notepads, flip chart)

OFFICE SUPPORT SERVICES

• Assist with special projects as needed e.g. employee desk moves
• Create and maintain office phone list and desk assignments
• Track “Customer” personnel moves
• Preparing business correspondence, agendas, and presentations, using Microsoft Office
• Scheduling, coordinating and catering ordering for meetings, events and other similar activities

GENERAL / COMMUNICATION

• Identify, evaluate, research, and recommend solutions to office services related issues
• Coordinating between departments and operating units in resolving day-to-day administrative issues
• Assisting with administrative management, directory maintenance, logistics, equipment and storage
• Actively participate in Emergency Fire Warden Safety program for campus locations.

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