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Administrative Assistant/Material Certifications Specialist

Threaded Fasteners

Mobile, AL

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JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Copying Machines, Data Entry, Detail Oriented, Documentation, Editing, Fax Machines, Industry Standards, Lift/Move 30 Pounds, Logistics, Maintain Compliance, Manufacturing, Manufacturing Operations, Materials Management, Office Equipment, Operational Support, Operations, Organizational Skills, Photocopy, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Quality Control, Quality Metrics, Record Keeping, Regulations, Reporting Skills, Team Player, Telephone Skills, Time Management, Typing, Writing Skills
LOCATION
Mobile, AL
POSTED
Today
Position Summary:

As an Administrative Assistant/Material Certifications Specialist at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. This multifaceted role involves administrative tasks, record-keeping, and managing material certifications to ensure the highest quality standards in our products. If you are organized, detail-oriented, and possess excellent communication skills, we invite you to apply and be part of our dynamic team.

Duties and Responsibilities:
  • Provide general administrative support to various departments within the company.
  • Prepare and edit reports, documents, and correspondence.
  • Assist in coordinating the scheduling of material deliveries and pickups with material handlers and logistics personnel.
  • Provide administrative assistance to office staff, including filing, photocopying, and managing office supplies as needed.
  • Answer and direct phone calls and emails, taking messages and responding to routine inquiries.
  • Collaborate with team members to ensure effective email and phone communication.
  • Oversee the collection and organization of material certifications for all incoming materials and products.
  • Ensure all material certifications are accurate, complete, and comply with industry standards and regulations.
  • Maintain a digital and physical filing system for material certifications and related documentation.
  • Collaborate with the Quality Control team to verify the accuracy of certifications and address discrepancies.
  • Accurately input data into databases and maintain updated records related to materials, certifications, and inventory.
  • Generate reports summarizing certification data for internal and external stakeholders.
  • Stay current with industry regulations and standards related to materials and certifications.
  • Assist in audits and inspections to ensure compliance with quality control and material certification requirements.
Education and Experience Required:
  • HS Diploma or GED Equivalent from an accredited institution
Preferred Education, Experience, and Skills
  • Bachelor's degree in business or related field is a plus
  • Proven experience in administrative roles, preferably in a manufacturing or industrial setting.
  • Familiarity with material certifications and quality control processes is highly desirable.
  • Strong computer skills, including proficiency in Microsoft Office Suite, Google Documents, and data entry.
  • Exceptional organizational and time management skills with a keen eye for detail.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and a proactive approach to tasks.
  • Knowledge of relevant industry standards and regulations is a plus.
Physical Requirements: Qualified applicants must be able to perform the following physical job requirements, with or without reasonable accommodation:
  • Primarily sedentary work in a general office environment
  • Ability to communicate and exchange information
  • Ability to comprehend and interpret documents and data
  • Excellent hand-eye coordination and fine motor skills for tasks such as typing, filing, and operating office equipment (e.g., photocopiers, fax machines).
  • Requires occasional standing, walking, lifting, and moving objects (up to 30 lbs.)
  • Must be able to lift up-to 30 pounds for 1+ hours per day
  • Must be able to sit, stand and walk for 7+ hours per day
  • Must be able to perform simple grasping for 7+ hours per shift
  • Must be able to express and exchange written or spoken word

About the Company

T

Threaded Fasteners

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