Administrative Assistant (MedStar Ambulatory Services)

About this Job:

General Summary of Position
Performs diversified administrative duties such as typing dictation filing and interfacing with appropriate staff and the public. Provides assistance in the day-to-day administration of designated area. MedStar Ambulatory Services is committed to providing world-class compassionate care to every patient every time at every touch point. All associates are accountable for their role in meeting patient experience standards.

Primary Duties and Responsibilities

 

• Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations.
• Answers telephones routes callers takes messages and provides routine information to callers. Coordinates meeting and agenda materials.
• Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulations.
• Maintains accurate filing system to ensure timely retrieval of information.
• Opens and routes incoming mail; distributes correspondence and other material to department staff.
• Orders and maintains inventory of supplies and assists in the care and maintenance of equipment.
• Processes departmental payroll and associated recordkeeping.
• Provides data entry support as needed.
• Schedules and coordinates meetings and facilities including travel and lodging arrangements. Organizes meetings including distributing materials arranging for refreshments preparing name tags and transcribing minutes.
• Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.
• Takes and transcribes dictation of a highly confidential nature. Composes letters and memoranda from dictation verbal direction or knowledge of hospital policy or procedures.
• Types memoranda policies committee minutes manuals letters forms procedures and other documents as directed. Initiates other documents and correspondence as appropriate.
• Participates in multi-disciplinary quality and service improvement teams.
• Performs other duties as assigned.

Minimal Qualifications
Education

• High School Diploma or GED required or
• equivalent required and
• business courses preferred or
• administrative/secretarial training preferred

Experience

• 2 years clerical/office experience required

Knowledge Skills and Abilities

• Transcription skills.
• Working knowledge of word processing spreadsheet and presentation software applications in a Windows environment.
• Verbal and written communication skills.

This position has a hiring range of : USD $20.57 - USD $36.27 /Hr.