Administrative Assistant

Job Title: Administrative Assistant I

Location: Melbourne, FL

Duration: 12+ Month Contract 

Summary:

• The Administrative Assistant provides essential support to multiple principals within the organization, assisting in various administrative tasks to ensure smooth operations.

Responsibilities:

• Provide general secretarial support to several principals, assisting with administrative tasks as needed.
• Prepare documents using Word for Windows, ensuring accuracy and adherence to organizational standards.
• Answer phones and handle inquiries in a professional manner, directing calls to the appropriate individuals.
• Organize and maintain physical and electronic files, ensuring easy retrieval and confidentiality of information.
• Schedule meetings and appointments, manage calendars using MS Outlook, and coordinate logistical arrangements.
• Make travel arrangements for staff members, including booking flights, hotels, and transportation as required.
• Sort and deliver incoming and outgoing mail, ensuring timely distribution and processing.
• Order and maintain office supplies, ensuring adequate inventory levels and cost-effectiveness.
• Operate office equipment such as fax machines, ensuring proper functionality and maintenance.

Requirements:

• High school diploma or equivalent.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite, including Word and Outlook.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and work effectively in a fast-paced environment.