About Us
We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.
Job Summary
Shambaugh is looking for an Administrative Assistant. In this position you will be responsible for a wide range of customer service and administrative duties.
#shambaugh #Northstar #LI-DF #LI-Onsite
Essential Duties & Responsibilities
Responsible for the scheduling, billing, and dispatch of Sprinkler Fitters and Inspectors
Receive customer requests for service in a professional manner, obtaining needed information to dispatch the calls efficiently.
Utilize the automated schedule functionality and assign the service call to the optimal technician based on skills, territories, customer preferred technician (if applicable), availability of the technician, service contract response time criticality of the call and proximity to the customer.
Reassign work as needed to manage customer's expectations, making judgements based on current workloads and priorities.
Validate completion of work a follow up.
Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements.
Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports.
Always maintain confidentiality of customer and employer information
Other duties assigned.
Qualifications
Proficiency in computer usage and above basic Microsoft Office & Windows skills
Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred
Proven experience in multi-tasking and doing several tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc.
Must be organized, self-motivated and a strong work ethic
Professional verbal and written communication
Experience with AS400 a plus
Regular and reliable attendance, including the ability to work extended hours and weekends as required
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review ourAffirmative Action Policy ( .
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
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Job LocationsUS-TN-Memphis
ID2026-49943
CompanyShambaugh & Son, L.P.
CategoryAdministrative Services
Position TypeFull-Time
Location TypeOnsite
Posted Date1 week ago(5/14/2026 9:48 AM)