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Administrative Assistant

Eteam

Menlo Park, CA

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JOB DETAILS
SKILLS
Administrative Skills, Business Operations, Calendar Management, Communication Skills, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Interpersonal Skills, Leadership, Organizational Skills, Plan Meetings, Process Improvement, Project/Program Management, Request for Information (RFI), Team Lead/Manager, Team Player
LOCATION
Menlo Park, CA
POSTED
Today
Job Title: Administrative Assistant
Location: Menlo Park, CA

Duration: 6 Months
Job Description:
As an Administrative Assistant (contract), you are at the center of the Product org;s business operations and activities and are relied upon to keepthe team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team's initiatives. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. This is a multi-facet role with plenty of opportunity to deeply support a leadership team and admin program. In this role you will work closely with a team of administrative professionals and manage the day-to-day operations of the office and help keep teams efficient, happy and productive.
Responsibilities:
  • Perform an array of core administrative tasks:
  • Effectively manage and maintain complex calendars for Product Leadership.
    Book complex travel and manage team and executive level expenses.
  • Create, organize and maintain team mailing lists, folders, drives.
  • Organize, plan and execute team events.
  • Respond to questions and requests for information by employees and guests, connecting people with the right resources.
  • Responsible for greeting executive's guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
  • Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
  • Be the main liaison for coordinating meetings and external engagements with our customers, and partners.
  • Lead and manage small projects within the administrative team.
Our Ideal Candidate Will Have:
  • 3+ years of relevant work experience -- direct executive support, project management, and event planning experience.
  • Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
  • Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
  • Experience implementing systems, processes, or programs that increase efficiency.
  • Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
  • Extreme attention to detail, organized and responsive.
  • Embrace and spread the culture which revolves around our values
    Generally tech savvy
Experience working with all levels of management, employees, vendors, and customers

About the Company

E

Eteam

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