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Administrative Assistant - Mid-Level

The Fountain Group LLC

Framingham, MA

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Billing, Budget Management, Budgeting, Calendar Management, Catering Services, Change Management, Communication Skills, Customer Support/Service, Delivery Management, Detail Oriented, Establish Priorities, Event Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Reimbursement, Team Player, Time Management, Travel Planning, Writing Skills
LOCATION
Framingham, MA
POSTED
30+ days ago
We are a national staffing firm and are currently seeking an    Administrative Assistant (hybrid)   . This position is located in   Framingham, MA (01701)     Details for the position are as follows:
 
  • Pay rate up to $29hr based on experience
  • This is a hybrid role, onsite every Tuesday and may need to flex occasionally depending on needs (all other days are remote).
  • 5+ months contract - (potential to extend or convert based on performance & budget).
  • Main administrative support to Talent Acquisition leaders.
  • Manage complex and dynamic calendars, expenses and travel arrangements.
  • Serve as a primary point of contact, handling sensitive and confidential information with discretion.
  • Demonstrates high emotional intelligence by building positive relationships, adapting to diverse personalities, and handling sensitive situations with empathy and professionalism.
  • Effectively communicates critical information across departments to ensure alignment, clarity, and timely decision-making.
  • Involve appropriate Associates from other departments or divisions to resolve issues.
  • Invoice management: Annual organization and timely processing of invoices.
  • Coordinate meetings and events, including scheduling, catering, room bookings, and follow-up.
  • Key event planning for organizations team summit meeting(s)
  • Adhoc responsibilities include; ordering gifts, flowers and managing the delivery of those items.
  • Oversee and monitor administrative projects. Performs other duties as required or directed.
  • Responds to questions, requests, and research information.
  • Administrative experience in a corporate setting preferred
  • 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
  • Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
  • Demonstrates exceptional written and verbal communication skills, maintains a professional demeanor, and delivers outstanding customer service.
  • Strong ability to build relationships and collaborate with local and remote team members and other admins.
  • Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment.
  • Able to effectively manage confidential and sensitive information.
  • Ability to perform and execute with minimal supervision.
  • Willingness to learn, take direction well and be a team player.
  • Ability to focus and get the job done while avoiding distractions.
  • Great at being resourceful and leveraging relationships to solve problems.
  • Understanding of change management.
  • Understanding of the budget management.
If you are interested in hearing more about the position, please respond to this posting with your resume attached or contact me at 813-321-1674. 





 

About the Company

T

The Fountain Group LLC

The Fountain Group provides Contingent Labor, Statement-of-Work, and Contingent-to-Permanent resources to clients with an internal/external Contingent Labor Managed Service Program or Clients without a program. The Fountain Group is committed to the belief that we all share in the responsibility to conduct our businesses in a socially and environmentally responsible manner. We base this on the premise that a company is much more than the products it offers. The effect a company has on the environment, the people and the communities it serves reflects the company’s dedication to being not only a good business, but to being a good corporate citizen. The Fountain Group believes the key to servicing a client is to identify the client demand precisely. Therefore, The Fountain Group focused its efforts on building and developing a process, which can identify an exact match for our client’s needs. Our process utilizes modern technology combined with 30+ years of Talent Acquisition experience to deliver Precision resources. Financial strength is prominent among The Fountain Group’s corporate values. The future of our business will be built on the innovation, compassion, outstanding services and technology, but a solid financial foundation is required to carry us forward to meet our business goal and support our long term vision.

COMPANY SIZE
500 to 999 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.thefountaingroup.com/

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