Administrative Skills, Bookkeeping, Calendar Management, Communication Skills, Data Entry, Data Management, Detail Oriented, Event Management, Lesson Plans, Office Management, Operations, Operations Management, Order Delivery, Organizational Skills, Purchase Orders, Reconciliation, Record Keeping, Reporting Skills, School Management, Secondary School, Security Monitoring, Security Protocols, Training/Teaching Materials, Website Management
Reports to: Building Principal
Work Year: 12 Months
Job Goal:
The School Administrative Assistant is responsible for managing the daily operations of a dynamic, fast-paced school office. The ideal candidate will effectively collaborate with various stakeholders, including students, staff, and visitors, while handling a wide range of administrative tasks. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with diverse groups.
Performance Responsibilities:
Student and Visitor Support:
- Greet and assist students with a wide range of needs.
- Welcome visitors to the school office and assist with various inquiries.
- Manage security protocols for visitors.
Data Entry and Management:
- Maintain daily attendance records.
- Reset user IDs and passwords.
- Print schedules, class lists, and other necessary reports.
- Upload and manage CSV reports in Excel.
- Input and update schedules and report cards.
- Generate reports such as class lists, attendance records, and discipline notices.
Substitute Management:
- Assign daily substitutes and ensure they have access to necessary materials.
- Support substitute teachers by providing class lists and lesson plans.
Bookkeeping and Office Management:
- Create purchase requisitions and manage open purchase orders.
- Maintain office supplies and inventory.
- Order and track delivery of instructional materials for teachers.
- Assist in managing the Student Activities account, including monthly bank reconciliations and deposits.
- Coordinate and organizes office activities.
- Coordinates flow of communication and information for principal.
Clerical Support:
- Manage the school calendar and schedule events.
- Communicate with parents/guardians through electronic means.
- Type and mail letters as needed.
Website and Event Management:
- Review and update the school website.
- Maintain the schools online calendar of events.
- Input after-school events into the School Dude system.
Other Responsibilities:
- Perform additional tasks as assigned by the Principal.
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Manchester Essex Regional Sd