Administrative Assistant - Middle School

The Fox Point-Bayside School District is seeking an Administrative Assistant to work at our Bayside Middle School. This position will work from 7:30 am - 4:00 pm. This position could be offered as an 11 month or 12 month position.

Duties and Responsibilities (others may be assigned):

• Greet parents, students and visitors in a friendly and positive manner, direct them to their specific destination and answer any inquiries they may have
• Answer phones, respond to requests for information, take and deliver messages, direct callers to appropriate individuals
• Place all school-wide Amazon orders and manage reconciliation of purchases with corresponding budget codes.
• Coordinate substitutes through Kelly and Building Sub's schedules
• Fill staff openings and vacancies daily, not filled by TOC, as needed
• Input student fees, payments and deposits in Infinite Campus and School Store
• Run reports reflecting payments for field trips, athletics and other fees
• Post school events and sports events on school website calendar
• Post Documents/Fliers on Daily Communication Folder/School Website
• Post upcoming weekly events on "The Week Ahead" - on school website
• Liaison between school and bus company for field trips, sports buses and charters
• Serve as secondary communication contact between school and PTO
• Serve as back-up for Health and Attendance Office
• Registration/Enrollment of new students to the school
• Manage student records and transfer of student records
• Orchestrate sign ups for Parent/Teacher Conferences
• Serve as the primary administrative assistant for the associate principal

Qualifications:

• Prior clerical experience required; school setting preferred
• Strong written and verbal communication skills
• Strong organizational skills
• Ability to maintain a high degree of integrity, honesty and confidentiality
• Ability to prioritize and multitask
• Technology experience, including Microsoft office applications, Google suite, etc.
• Ability to learn/navigate school database system - i.e. Infinite Campus
• Ability to operate an array of office equipment
• Ability to be proactive, rather than reactive
• Strong interpersonal skills, including but not limited to: positivity, friendliness, teamwork, empathy, listening, problem solving and conflict resolution

Applications will be rolling and closed when the position is filled.

To apply, please attach your resume with a minimum of two references and a cover letter.

The Fox Point-Bayside School District is a K-8 school district on Milwaukee''s North Shore. The district serves approximately 850 students in two schools and is ranked as Significantly Exceeds Expectations on the State Report Card through the Wisconsin Department of Public Instruction. We are an equal opportunity employer.