Administrative Assistant

Administrative Assistant

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Location: Midland/Big Spring Area

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Reports To: Area Manager

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Status: Full-Time

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Classification: Exempt

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Schedule: Monday–Friday

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Position Summary

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Mora Energy is seeking an organized and detail-oriented Administrative Assistant to provide day-to-day support to the Area Manager and Supervisors. This position is responsible for finalizing work orders, tracking and closing action items, scheduling meetings, and maintaining accurate documentation and filing systems.

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The successful candidate must reside in the Midland, Odessa, or Big Spring, Texas area.

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Essential Duties and Responsibilities

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• Provide administrative and organizational support to the Area Manager and Supervisors.
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• Review, update, and finalize work orders, ensuring all required information and documentation are complete.
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• Track open action items, follow up with the appropriate personnel, and assist with closing completed items.
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• Schedule and coordinate meetings, appointments, and conference calls.
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• Prepare meeting materials, document notes, and track follow-up items.
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• Organize and maintain operational records, reports, work orders, and other documentation.
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• Maintain accurate electronic and physical filing systems.
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• Prepare and format correspondence, reports, spreadsheets, and other business documents.
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• Perform data entry and ensure company records are accurate and complete.
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• Communicate with employees, vendors, and contractors as needed.
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• Monitor deadlines and provide reminders for outstanding work orders, documentation, and action items.
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• Assist with additional administrative duties as assigned.
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Required Qualifications

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• High school diploma or GED.
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• Must reside in the Midland, Odessa, or Big Spring, Texas area.
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• At least two years of administrative, office-support, or operations-support experience.
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• Strong organizational, documentation, and filing skills.
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• Excellent attention to detail and follow-through.
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• Strong written and verbal communication skills.
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• Proficiency with Microsoft Outlook, Word, Excel, and other office software.
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• Ability to manage multiple priorities and meet deadlines.
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• Ability to work independently and maintain confidential information.
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Preferred Qualifications

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• Previous administrative experience in the energy, oil and gas, or industrial operations industry.
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• Experience with work-order systems, action-item tracking, or operational documentation.
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• Experience supporting managers, supervisors, or field personnel.
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