Administrative Assistant

Midway University is seeking a detail-oriented, personable part-time Administrative Assistant to support the Vice President of Athletics and the athletics program. This is a newly created position, offering the right candidate a unique opportunity to help shape how the department runs day to day. You'll be the organizational backbone of the Athletics Office - keeping schedules on track, communications flowing, and compliance with paperwork in order - while the role grows alongside the department's needs.

Key Responsibilities

• Manage the Athletic Director's calendar, correspondence, and meeting scheduling
• Serve as a first point of contact for coaches, student-athletes, parents, and campus visitors calling or visiting the Athletics Office
• Maintain and organize department files that may include student-athlete eligibility, and compliance documentation
• Assist with scheduling of games, practices, facility use, and transportation logistics in coordination with coaches and Assistant Athletic Directors
• Prepare and distribute department communications (memos, newsletters, game-day notices)
• Support budget tracking, purchase requests, and invoice processing for the department
• Help coordinate athletic events, including game-day administrative support as needed
• Assist with data entry and recordkeeping for rosters, statistics, and department records
• Support special projects and departmental initiatives as they arise
• Perform other administrative duties as assigned - this role will evolve as the department identifies additional needs

Qualifications

• High school diploma required; associate or bachelor's degree preferred
• 1+ years of administrative or office support experience (experience in a school, athletics, or nonprofit setting a plus)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software/databases
• Ability to handle confidential information with discretion
• Genuine interest in athletics and student development

Review of applications will begin immediately and continue until the position is filled.

Midway University is an equal opportunity employer.