Administrative Assistant

Administrative Assistant - Odenton, MD

About the Company and the Administrative Assistant Opportunity:

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  • CFS is partnering with a client in Odenton, MD to hire an Administrative Assistant who is a team player, has a positive attitude, and is comfortable working in a fast paced environment
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• Company described as family friendly and team oriented. Enjoy a diverse role with meaningful responsibilities and opportunities to make a daily impact on company operations!
  
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Overview of the Administrative Assistant:

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• Manage front office operations, including screening and directing incoming calls, greeting visitors, and providing professional customer service.
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• Coordinate and maintain office supplies by ordering, organizing, and tracking inventory to ensure efficient daily operations.
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• Handle administrative support functions, including filing, managing correspondence, sorting and distributing mail, and maintaining organized records.
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• Prepare meeting rooms and materials, ensuring supplies, equipment, and locations are properly set up for meetings and team events.
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• Perform various errands and provide administrative assistance to staff members across departments as needed.
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• Coordinate the ordering of plants and materials for restoration projects, ensuring timely procurement and delivery.
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• Conduct client follow-up communications after project completion to maintain positive relationships and support customer satisfaction initiatives.
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• Monitor and maintain company business licenses, certifications, and qualifications to ensure compliance with applicable requirements.
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• Serve as a flexible resource for the team by managing a wide range of administrative and operational tasks in a fast-paced environment.
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• Assist with the development and maintenance of the company's social media presence by creating, scheduling, and monitoring content and engagement.
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• Provide general operational support to leadership and team members, contributing to overall organizational efficiency and effectiveness.
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Qualifications for the Administrative Assistant:

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  • Previous administrative experience in a construction, manufacturing, environmental, engineering, or similar work environment
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  • Experience working with MS Office
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• Detail-oriented with excellent organizational and follow-through skills, ensuring tasks are completed accurately and brought to closure.
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• Excellent verbal communication and interpersonal skills, with the ability to interact professionally with clients, visitors, and team members.
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• Strong ability to work independently while effectively managing responsibilities with minimal supervision.
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• Ability to deal with a variety of personalities
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