Administrative Assistant

Position Title: Administrative Assistant

Job Duties/Description:

• To perform administrative duties for management team members. Responsibilities include, but not limited to typing, editing correspondence and managing assigned projects
•  Provide comprehensive administrative support to members of the management team, including preparing and editing correspondence, managing assigned projects, and performing day‑to‑day organizational tasks.
• Support operational directors, managers, and departmental leaders by:
  • Completing assigned tasks and special projects in a timely and accurate manner
  • Maintaining clear and professional communication regarding requests, deadlines, and required follow‑up
  • Reviewing incoming requests and offering solutions or recommendations when appropriate
• Manage and prioritize email communication; this role is not heavily phone‑based
• Attend meetings to capture accurate notes and detailed meeting minutes
• Update and maintain a variety of spreadsheets; while no coding is required, the role requires strong understanding of correct data entry and placement
• Provide proofreading support and assist with drafting or distributing internal and external communications
• Coordinate the purchasing of office supplies through vendors
  • Conduct weekly supply inventories across multiple floors
  • Place orders, track deliveries, and review corresponding invoices
  • Ensure expenses remain within established budget parameters
• Monitor and maintain office equipment including printers, copiers, and general workstation tools
• Provide occasional backup phone coverage as needed
• Greet and assist visitors in a professional manner, when applicable
• Sort, process, and distribute all incoming and outgoing U.S. mail
• Monitor incoming electronic fax commun

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.