Administrative Assistant

Administrative Assistant

1st shift 

$2,500 Sign-on Bonus 

Weekly Pay

Overview

Greiner Industries is seeking a skilled Administrative Assistant to join our team.The ideal candidate will have 2+ years of experience in administrative or office support roles, with strong organizational, communication, and multitasking skills. This role will primarily involve providing clerical and administrative support across multiple departments, serving as a key point of contact for internal and external communications, and maintaining efficient office operations.

Duties & Responsibilities: 

• Front Office & Communication: Serve as the primary point of contact by greeting visitors, answering and directing phone calls, and providing accurate information to callers in a professional and friendly manner.
• Confidentiality: Maintain strict confidentiality of sensitive organizational and personnel information.
• Mail & Communications Handling: Receive, sort, and distribute incoming mail and communications in a timely manner.
• Office Operations: Operate standard office equipment including phones, computers, printers, scanners, and copiers; ensure smooth day-to-day office functions.
• Data Entry & Systems Management: Enter, update, verify, store, and retrieve information using computerized systems while maintaining a high level of accuracy.
• Records & Filing Management: Maintain organized paper and electronic filing systems, records, and databases; ensure data is accurate and easily retrievable.
• Document Preparation: Prepare, edit, proofread, and distribute correspondence, reports, forms, and other documents; attend meetings and record meeting minutes for distribution.
• Scheduling & Coordination: Manage calendars, schedule appointments, meetings, conferences, and special events, ensuring all logistics are handled efficiently.
• Project Support: Assist with departmental projects and provide administrative support to multiple teams, as needed.

Skills & Abilities: 

• Strong written and verbal communication skills, in English, with the ability to interact effectively with diverse audiences.
• Excellent organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment.
• Proficient in data entry, typing (speed/accuracy), and maintaining accurate records and filing systems.
• High level of accuracy and attention to detail in all aspects of administrative work.
• Strong interpersonal and customer service skills with a professional and approachable demeanor.
• Ability to build and maintain effective working relationships with coworkers, customers, and the public.
• Capable of managing multiple assignments simultaneously while meeting deadlines.

Education & Experience: 

Company Overview:

Why IES Infrastructure?

IES Infrastructure offers competitive salaries. But, if you make your employment decision based on salary only, you’re overlooking other significant factors – work environment and employee benefits. We offer a friendly, team-work environment with opportunities for continuous development and career advancement. We also offer a comprehensive benefits package that provides real protection for you and your family.

• Health & dental insurance
• Group life & accidental death & dismemberment insurance
• Supplemental life insurance
• Voluntary accident insurance
• Company Paid Disability insurance (short and long-term)
• Vacation and holidays
• 401k

Company Culture

Commitment to Excellence – Consistently exceeds expectations.
Honesty and Integrity – Strive to do what is right and do what we say we will do.
Safety – Create a safe working environment in all operating locations.
Respect -Honor the rights of all involved.
Communication – Communicate clearly and directly with all involved.
Employee Satisfaction – Create employee opportunities for growth and development.
Innovation and Creativity – Apply creative ingenuity to make us better, faster, and first.
Resiliency – No obstacle will stop us from accomplishing our goals.
Teamwork – Above all else, work together as one team and one group of professionals.

All positions require customer focus with a service-oriented attitude as well as attention to detail with excellent verbal and written communication skills. Ability to adapt to changes in daily activities is essential. Ability to travel and work overtime/weekends, as needed, to meet customer and in-house demands. All applicants must pass a background check and drug/alcohol screening and must have a clean driving record.

PLEASE NO AGENCY CALLS. 
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

EEO & Affirmative Action

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government. 

View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal;Conozca sus Derechos: La Discriminación en el Lugar de Trabajo es Ilegal

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.

IES Participates in E-Verify/IES participa en el programa E-Verify

E-Verify Information/ Información sobre E-Verify

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Right to Work/Ley de Derecho al Trabajo

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