Administrative Assistant

eTeam Inc.

Mountain View, CA

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JOB DETAILS

SALARY

$25.92 Per Hour

SKILLS

Administrative Skills, Communication Skills, Conference Management, Detail Oriented, Diversity, Equipment Maintenance/Repair, Establish Priorities, Expense Reports, Facilities Management, Identify Issues, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Office Equipment, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Procurement Management, Product Management, Team Player, Technical Leadership, Technical Support, Time Management, Travel Planning, Writing Skills

LOCATION

Mountain View, CA

POSTED

4 days ago

Job Title: Administrative Assistant
Location: Mountain View, CA 94043 - 100% onsite
Duration: 06+ month contract

Description:
You are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence.
With at least five years of experience in administrative roles, you thrive in fast-paced environments, seamlessly balancing multiple priorities.
Your exceptional communication skills allow you to collaborate with colleagues across all levels, and you always maintain a positive, approachable demeanor.
You understand the importance of confidentiality and demonstrate integrity in handling sensitive information. You are comfortable with technology, adept at using Microsoft Office and SharePoint, and quick to adapt to new tools.
You are detail-oriented, ensuring accuracy in reports and records, and your intuition helps you anticipate the needs of your team.
Whether you re coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
You are a team player who enjoys building relationships and contributing to a collaborative and inclusive work culture.
Your ability to work independently, prioritize tasks, and exercise sound judgment makes you an invaluable asset to any department.
Above all, you are motivated by the opportunity to make a meaningful impact, supporting innovation and growth at client.

What You ll Be Doing:
Providing comprehensive administrative and clerical support to department managers and staff, relieving them of routine tasks.
Managing office communications, including taking and delivering messages, providing information to callers, and handling correspondence.
Proofreading and compiling special reports, ensuring accuracy and professionalism in all documentation.
Coordinating facilities issues, office moves, and conference room scheduling to optimize department efficiency.
Setting up local and off-site meetings, including logistics planning and tech support.
Arranging department travel, processing expense reports, and managing purchasing requests with attention to detail and compliance.
Maintaining office equipment and supplies, troubleshooting minor issues, and liaising with vendors as needed.
Supporting various functional areas within the company as assigned, adapting to evolving business needs.

The Impact You Will Have:
Enhancing productivity by streamlining administrative processes and supporting operational excellence.
Fostering a positive, organized, and efficient work environment for the product management group.
Enabling department leaders and staff to focus on core business priorities by managing essential administrative functions.
Contributing to a culture of innovation and collaboration through effective communication and teamwork.
Maintaining confidentiality and professionalism, ensuring trust and integrity in all interactions.
Supporting the successful execution of meetings, travel, and office logistics, driving seamless team operations.

What You ll Need:
Minimum 5+ years of related administrative experience, preferably within a high-tech or product management environment.
Strong proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
Excellent written and verbal communication skills.
Exceptional organizational and time-management abilities.
Ability to handle confidential information with discretion and professionalism.
Experience with coordinating meetings, travel arrangements, and office logistics.

Who You Are:
A collaborative team player who values inclusivity and diversity.
Flexible, intuitive, and self-motivating, with a proactive approach to problem-solving.
Detail-oriented and highly organized, ensuring accuracy in all tasks.
Adaptable and comfortable working independently in dynamic environments.
Skilled at multitasking and maintaining professionalism under pressure.

About the Company

eTeam Inc.

Looking for a great job? Join eTeam. We’re looking for talented staffing professionals to join our staff. We also provide contract assignments and full-time jobs at Fortune 2000 Companies. We’ve been named one of the best companies to work for by Staffing Industry Analysts and New Jersey Business.

COMPANY SIZE

100 to 499 employees

INDUSTRY

Other/Not Classified

FOUNDED

1998

WEBSITE

www.eteaminc.com

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