Administrative Assistant

This is a 5+ month contract opportunity to support and grow the Bay Area support team, managing key third-party relationships for a region serving over 500 daily users. The role requires working in-office five days a week during business hours and backfills a maternity leave position.

• Deliver exceptional customer service and support internal events, training, and team activities.
• Oversee front-of-house operations including visitor management, security, food services, mailroom, and office supplies.
• Manage vendors using team ecosystem tools and coordinate facilities and workplace operations to foster a strong company culture.
• Ensure daily facilities requests are addressed promptly via ticketing systems within SLAs.
• Maintain relationships with internal stakeholders and external vendors to ensure high-quality solutions.
• Participate in special projects and improve operational processes such as office maintenance and safety programs.
• Provide reception coverage 2x/week or as needed.
• 
  Minimum Qualifications:
  • At least 5 years in office management, executive support, or administration with operations and service delivery responsibilities.
  • Excellent communication and organizational skills.
  • Customer-focused attitude with proven ability to manage multiple projects.
  • Experience with budgeting, procurement, and sourcing goods/services.