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Administrative Support Jobs in Naples, FL

Administrative Assistant

Express Employment Professionals Defunct

Naples, FL

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JOB DETAILS
SALARY
$20–$25 Per Hour
SKILLS
Accounting, Accounting Software, Administrative Skills, Billing, Calendar Management, Commercial Real Estate, Communication Skills, Conferences, Customer Support/Service, Data Quality, Detail Oriented, Housekeeping/Cleaning, Insurance Documentation, Leasing, Lift/Move 50 Pounds, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Word, Organizational Skills, Physical Demands, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Property Management, Reporting Skills, Team Player, Telephone Skills, Time Management, Writing Skills
LOCATION
Naples, FL
POSTED
Today
Job Full Description

Administrative Assistant - Commercial Property Management

Express Employment Professionals is currently hiring an Administrative Assistant for a commercial real estate and property management company in Naples, Florida. This is a temp-to-permanent opportunity for a professional, organized individual with strong administrative and customer service skills.

Location: Naples, FL
Pay: $20.00 - $25.00 per hour
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Employment Type: Temp to Perm
Job Responsibilities
  • Answer and direct incoming telephone calls while providing excellent customer service
  • Greet and assist clients, tenants, vendors and office visitors
  • Provide administrative support to the President of Property Management, property managers and office staff
  • Receive, process and distribute incoming mail
  • Prepare correspondence, forms, reports and other requested materials
  • Create and process internal and external maintenance work orders
  • Schedule appointments, meetings and conferences
  • Assist with new property setups and property transitions
  • Maintain organized physical and electronic files for tenants, vendors, leases and general building information
  • Prepare tenant handbooks, welcome letters and required tenant forms
  • Request and update tenant emergency contact information
  • Assist with tenant collection calls, late letters and default notices as directed
  • Set up vendor services and maintain accurate billing information
  • Collect and maintain vendor documents, including Certificates of Insurance, licenses and W-9 forms
  • Assist property managers with coordinating vendor work and preparing client reports
  • Assist with annual meetings, agendas and meeting minutes
  • Access and print reports through the company's accounting software
  • Maintain office supplies and help keep common office areas clean and organized
  • Provide support for special projects and other administrative needs
Qualifications
  • Previous administrative support experience required
  • Property management or commercial real estate experience is a plus
  • Strong customer service and professional telephone skills
  • Proficiency in Microsoft Word and Excel
  • Excellent written and verbal communication skills
  • Strong organizational, time-management and problem-solving abilities
  • Comfortable handling confidential information
  • Detail-oriented, dependable and able to meet deadlines
  • Ability to work independently and as part of a team
  • Comfortable learning accounting and property management software
Physical Requirements
  • Ability to sit for extended periods
  • Ability to walk, bend, push and reach as needed
  • Ability to lift up to 50 pounds with assistance when necessary
Benefits Once Hired

After 60 days of permanent employment, the company offers:
  • Medical benefits for approximately $78 biweekly
  • 401(k) with a 4% company match
  • Two weeks of accrued paid time off

Qualified candidates should apply through Express Employment Professionals of Naples.

Naples, FL
3439
9696 Bonita Beach Road
Suite 208
Bonita Springs, FL 34135

About the Company

E

Express Employment Professionals Defunct

As we build lasting relationships with our associates and clients through accountability, integrity, and excellence, we will make a difference in our communities. As a team, we will be moved by compassion, a mindset of gratitude, and a mission to help each other and those we serve both in our communities and around the world.

COMPANY SIZE
10 to 19 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
401K, Employee Referral Program, Life Insurance
WEBSITE
http://Expresspros.con/waxahachietx

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