Administrative Assistant

RWJ Barnabas Health Medical Inc

New Brunswick, NJ

JOB DETAILS
SALARY
$23.68–$28.42 Per Hour
SKILLS
Academic Background, Accounting, Administrative Skills, Anesthesiology, Behavioral Health, Billing, Board Meeting, Budget Management, Business Solutions, Calendar Management, Cancer, Case Management, Certified Nursing Assistant (CNA), Childcare, Clinical Support, Communication Skills, Community Health, Conferences, Critical Care, Cross-Functional, Customer Support/Service, Dental Insurance, Detail Oriented, Dialysis, Dietetics, Documentation, Dosimetry, Electrocardiogram, Electroencephalography (EEG), Emergency Care, Environmental Work, Establish Priorities, Expense Tracking, Facilities Engineering, Faculty Administration, Finance, Financial Systems, Funding, Fundraising, Health Informatics, Healthcare, High School Diploma, Housekeeping/Cleaning, Human Resources, Information Technology & Information Systems, Insurance, Intensive Care, Leadership, Legal, Licensed Practical Nurse/Licensed Vocational Nurse, Marketing, Medical Assistance, Medical Writing, Medicine, Microsoft Office, Microsoft Outlook, Multitasking, National Institutes of Health (NIH), Nurse Practitioner, Nursing, Nursing Management, Occupational Therapy, Onboarding, Oncology, Operating Room Nursing, Operational Support, Organizational Skills, Outpatient Care, Patient Care, Patient Education, Patient Safety, Pediatric Nursing, Perinatal Nursing, Pharmacy, Physical Therapy, Physician Assistant, Physics, Plan Meetings, Polysomnography, Prepare Correspondence, Prescription Drugs, Presentation/Verbal Skills, Problem Solving Skills, Psychiatry and Mental Health, Public/Media/Press/Analyst Relations, Purchasing/Procurement, Radiology, Reimbursement, Retirement Plan, Risk, Social Work, Speech and Language Pathology, Supply Chain, Surgical Nursing, Team Player, Telemetry Nursing, Time Management, Travel Planning, Tuition Reimbursement, Vision Plan, Workflow Analysis, Workforce Planning, Writing Skills
LOCATION
New Brunswick, NJ
POSTED
2 days ago

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Job Details

Administrative Assistant

Req #: 0000255626

Category: Clerical / Administrative

Status: Full-Time

Shift: Day

Facility: RWJ New Brunswick

Department: MCC ONC Provider Admin

Pay Range: $23.68 - $28.42 per hour

Location:

165 Somerset Street, New Brunswick, NJ 08901

Job Title: Administrative Assistant

Location: Morris Cancer Center

Department Name: MCC ONC Provider Admin

Req #: 0000255626

Status: Hourly

Shift: Day

Pay Range: $23.68 - $28.42 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Setting the Stage

At RWJBarnabas Health, our Administrative Assistants play a vital role in supporting the physicians and leaders who deliver exceptional patient care every day. We are seeking a highly organized, detail-oriented professional to provide administrative, operational, and project support for clinical faculty and senior leadership within our academic medical environment.

This position serves as a key liaison between physicians and multiple administrative departments, ensuring seamless coordination across Human Resources, Purchasing, Finance, Information Systems, Faculty Affairs, Workforce Planning, Clinical Practice, and other organizational partners. If you thrive in a fast-paced environment, enjoy problem-solving, and take pride in delivering outstanding administrative support, we'd love to meet you.

A Typical Day

As an Administrative Assistant, you'll help keep operations running smoothly by managing complex administrative responsibilities while supporting physicians and department leadership. Your responsibilities may include:

  • Serving as the primary administrative liaison between assigned physicians and internal departments.
  • Managing physician calendars, appointments, meetings, travel arrangements, and scheduling priorities.
  • Coordinating purchasing requests, expense reimbursements, invoices, subscriptions, and other administrative transactions.
  • Monitoring departmental budgets and tracking expenditures to ensure alignment with allocated funding.
  • Preparing correspondence, reports, presentations, meeting agendas, and other professional documents.
  • Supporting onboarding and offboarding activities for clinical faculty while maintaining credentialing and organizational requirements.
  • Maintaining physician curriculum vitae (CVs), National Institutes of Health (NIH) biosketches, and other professional documentation.
  • Coordinating multidisciplinary tumor board meetings and assisting with educational conferences, continuing medical education (CME), and faculty events.
  • Managing incoming inquiries, fax and electronic communications, and ensuring timely routing of information.
  • Identifying workflow improvements while supporting multiple high-priority initiatives and special projects.

This Role Might Be For You If...

  • You enjoy supporting leaders and helping teams stay organized.
  • You thrive in a fast-paced healthcare or academic environment.
  • You're highly organized and can confidently manage multiple priorities simultaneously.
  • You enjoy solving problems and finding more efficient ways to complete work.
  • You communicate professionally and build positive relationships across departments.
  • You take pride in delivering exceptional customer service while maintaining confidentiality.
  • You enjoy working independently while collaborating with a multidisciplinary team.

To Be Considered

Qualified candidates will possess:

  • High School Diploma or equivalent required.
  • Minimum of three (3) years of administrative support experience, preferably within a healthcare or academic medical environment.
  • Associate's or Bachelor's degree preferred.
  • Strong organizational, time management, and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office Suite, Outlook, and other business software applications.
  • Ability to maintain confidential information with professionalism and discretion.
  • Experience coordinating meetings, calendars, travel arrangements, and complex administrative projects.
  • Strong attention to detail with the ability to prioritize competing responsibilities in a dynamic environment.

Why RWJBarnabas Health

At RWJBarnabas Health, you'll be part of New Jersey's largest academic health system, where every team member plays an important role in advancing patient care, education, and research. As an Administrative Assistant, you'll work alongside respected physicians and leaders while contributing to initiatives that improve healthcare delivery and support the future of academic medicine.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

  • Paid Time Off (PTO)
  • Medical and Prescription Drug Insurance
  • Dental and Vision Insurance
  • Retirement Plans
  • Short & Long Term Disability
  • Life & Accidental Death Insurance
  • Tuition Reimbursement
  • Health Care/Dependent Care Flexible Spending Accounts
  • Wellness Programs
  • Voluntary Benefits (e.g., Pet Insurance)
  • Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer

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RWJ Barnabas Health Medical Inc