Administrative Assistant

Job Description:

Total Talent Solutions - Now hiring for a Administrative Assistant

Location: New York, NY

Pay Rate: $25.00 per hour

Office Ninja Wanted - Sharp, Swift, and Super Organized

You're the one who keeps everything on track, from schedules to supplies to smiling faces. In this Administrative Assistant role, your multitasking magic and positive energy make you the heartbeat of the office. You'll handle the details that keep everyone moving and make it all look effortless.

Looking for Administrative Assistant jobs in New York where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

If your skills and experience are a good match for this role please apply today.

Education Requirements

• Bachelor's degree preferred but not required.
• Recent graduates with a strong interest in financial services, wealth management, or corporate administration are encouraged to apply.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, required.

Experience Requirements

• Minimum of 2 years of administrative, office support, or coordinator experience in a professional corporate environment preferred.
• Strong written and verbal communication skills with a polished, client-focused approach.
• Proven ability to manage multiple priorities, maintain confidentiality, and thrive in a fast-paced business setting.
• Demonstrated critical thinking, sound judgment, integrity, and professionalism.
• Experience supporting teams, executives, or client-facing professionals is highly valued.

Physical Capabilities

• Ability to sit, stand, and move throughout an office environment for extended periods.
• Capable of handling mail, packages, documents, and office materials.
• Ability to use computers, phones, printers, scanners, and other standard office equipment.
• Must be able to maintain productivity and accuracy while managing multiple tasks and deadlines.

Job Duties

• Provide administrative support to Wealth Management teams with a strong focus on operational excellence and exceptional client service.
• Process incoming and outgoing mail, including checks, stock certificates, tax forms, and scanned documents.
• Coordinate travel arrangements and expense reporting for multiple team members.
• Manage calendars, schedules, and phone coverage as needed.
• Plan and support recruiting events, internal meetings, and external client events.
• Schedule conference rooms, order catering, print materials, coordinate interviews, liaise with building services, and greet visitors.
• Support daily office operations while ensuring a professional, organized, and efficient workplace.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Pleasant staffing company that places employees quickly. Friendly and efficient. Always willing to help and keep people working until permanent jobs are available." - Administrative Assistant/Clerk, Staffmark

It's time to take your office superpowers somewhere they'll shine. Apply now.

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

A Administrative Assistant provides essential administrative support that helps teams stay organized, responsive, and productive. This role requires strong communication skills, attention to detail, and the ability to manage information accurately while supporting daily business operations.

Success as a Administrative Assistant requires the ability to balance multiple priorities, maintain professional communication, organize records, prepare documents, and help coworkers stay on schedule. The role is well suited for someone who enjoys keeping details in order and helping an office run smoothly.

Strong Administrative Assistant candidates bring dependability, professionalism, discretion, and a service-focused attitude to every task. Their work supports better communication, stronger organization, and more efficient operations across the workplace.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.