Administrative Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$89,000–$90,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Advertising Operations, Biology, Calendar Management, Communication Skills, Compensation and Benefits, Continuous Improvement, Customer Relationship Management (CRM) Systems, Delivery Driving, Detail Oriented, Due Diligence, Employee Benefits, Fortune 500 Customers, Legal, Loans, Logistics, Marketing, Microsoft Office, New Drug Application, Onboarding, Operational Support, Organizational Skills, Presentation/Verbal Skills, Process Management, Project Management Software, Purchasing/Procurement, Regulations, Sales, Startup, Team Player, Travel Planning, Writing Skills
LOCATION
New York, NY
POSTED
1 day ago
Our client is seeking a highly organized, tech‑savvy Administrative Assistant to support day‑to‑day operations within a fast‑growing, tech firm. This is an operations‑forward support, ideal for someone who enjoys process, coordination, and being a true multiplier for a deal team. Hours are approximately 10:00am-5:00pm with flexibility, and the role follows a hybrid schedule with three days onsite and two days remote.
Key Responsibilities:
- Support the deal team with administrative and operational coordination throughout active transactions
- Coordinate buyer outreach workflows, tracking responses and maintaining accurate prospect lists
- Schedule meetings and calls between sellers, buyers, and management teams across time zones
- Drive follow‑ups on due diligence items with buyers, sellers, lenders, and legal partners
- Maintain and organize virtual data rooms, including document uploads, naming conventions, and permissions
- Track milestones, action items, and next steps across multiple active deals
- Prepare and distribute NDAs, marketing materials, and transaction documents
- Support onboarding logistics for new hires, including equipment and system access
- Assist with internal events, offsites, and culture‑building initiatives
- Manage travel arrangements for the team as needed
- Provide general administrative support and assist with ad hoc operational projects
Qualifications:
- 2+ years of administrative, operations, or support experience in a professional environment
- Strong attention to detail with the ability to manage multiple moving parts simultaneously
- Highly tech‑forward and comfortable learning new platforms and tools quickly
- Proactive, ownership‑driven mindset with the ability to work independently
- Strong written and verbal communication skills, particularly in client‑facing correspondence
- High level of discretion when handling confidential information
- Proficiency in Google Workspace and Microsoft Office
- Experience with data rooms, CRM systems, or deal/project management tools a plus
- Bachelor's degree required
Compensation/Benefits:
- Up to $90K base salary + discretionary bonus
- Medical, dental, and vision benefits (low employee cost)
- PTO package
- Collaborative startup environment with meaningful responsibility and exposure
- Opportunity to join a growing, tech‑driven firm at an early stage
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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