Job Description
Job Title: Administrative Assistant
Location: NYC, NY
Duration: 2 months Contract
Schedule: Monday-Friday 8-4:30pm
Hourly rate: $21/ hour on W2 Negotiable
Duties- Provide administrative support to individuals, departments, or divisions.
- Serve as a liaison between supervisors and departmental staff by communicating requests, messages, and instructions.
- Assist with budget preparation and monitor expense records for variance reporting.
- Coordinate meetings, office activities, forums, and conferences.
- Draft, edit, and format flyers, letters, brochures, announcements, and other materials.
- Prepare meeting minutes, agendas, correspondence, reports, tables, and other documents.
- Process and follow up on purchase orders, change orders, check requests, petty cash vouchers, and staff reimbursement forms.
- Arrange business travel and accommodations; prepare travel reimbursements and expense reports.
- Screen and prioritize incoming mail and distribute items requiring action.
- Answer and direct telephone calls and respond to routine inquiries.
- Schedule patient appointments, referrals, special testing, and physician visits as needed.
- Maintain employee and/or patient files.
- Assist with payroll processing and PTO tracking.
- Monitor staff professional license expiration dates and notify employees of upcoming renewals.
- Perform other related administrative duties as assigned.
- Skills & Requirements
- 2–3 years of administrative or medical office experience required.
- Intermediate proficiency in Microsoft Office Suite.
- Adaptability and ability to adjust to changing responsibilities and work environments.
- Ability to learn and apply new information quickly.
- Strong customer service and relationship-building skills.
- Strong communication and interpersonal skills.
- Ability to collaborate effectively and contribute to team success.
- Strong decision-making and problem-solving abilities.
- Proactive approach with the ability to take initiative.
- Excellent time management and organizational skills.
- Strong attention to detail and commitment to quality.
Skills
Administrative Skillsunmatched
Budget Managementunmatched
Calendar Managementunmatched
Change Requests/Ordersunmatched
Check Processingunmatched
Communication Skillsunmatched
Conferencesunmatched
Customer Relationsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Establish Prioritiesunmatched
Expense Reportsunmatched
Expense Trackingunmatched
Interpersonal Skillsunmatched
Mail Processingunmatched
Medical Officeunmatched
Medical Recordsunmatched
Meeting Minutesunmatched
Microsoft Officeunmatched
Organizational Skillsunmatched
Payroll Administrationunmatched
Plan Meetingsunmatched
Problem Solving Skillsunmatched
Professional Licenseunmatched
Purchase Ordersunmatched
Reimbursementunmatched
Team Playerunmatched
Telephone Skillsunmatched
Time Managementunmatched
Travel Planningunmatched
Variance Analysisunmatched
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