Administrative Skills, Billing, Calendar Management, Communication Skills, Executive Assistant Skills , Financial Services, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Onboarding, Organizational Skills, Policy Development, Procedure Development, Project Planning, Project Tracking, Project/Program Coordination, Reimbursement, Reporting Skills, WebEx, Willing to Travel
- Job Title: Administrative Assistant - Financial Services
- Pay Rate: $30.70/hour (W2)
- Duration: 6-Month Contract (with potential for extension)
- Location: Midtown Manhattan
- Schedule: 4 days onsite / 1 day remote
Overview
Seeking an experienced Administrative Assistant to support the Head of Platform Services within a financial institution. This role requires strong executive support experience, project coordination skills, and the ability to manage multiple high-level priorities.
Key Responsibilities
- Provide executive-level administrative support to senior stakeholders
- Manage complex calendars, meetings (Webex), calls, and detailed meeting minutes
- Coordinate domestic/international travel and process heavy expenses (Concur)
- Handle heavy invoice processing and external client onboarding
- Develop and track project plans; assist with policy/procedure development (T&E, Gifts & Entertainment)
- Plan logistics for client meetings, roadshows, and internal/external events
- Prepare reports in Excel and presentations in PowerPoint
- Partner with global assistants to ensure seamless coverage
Requirements
- Bachelor’s degree
- 3–5+ years Administrative Assistant experience within a financial institution
- Strong Outlook & Excel skills (advanced level preferred)
- Experience with expense processing, travel management, and executive support
- Excellent communication, organization, and multitasking skills