Job Title: Administrative Assistant Location: New York, NY Pay: $35.68 per hour
Responsibilities:
Calendar Management – complex agenda and setting of meetings across all time zones.
Schedule and track client meetings and support, including Board and Regulatory meetings.
Domestic & International Travel arrangements; expense claims, expedited travel services.
Coordinate webcasts, video and telepresence conferences as needed.
Preparation and coordination of departmental meetings, events, and Town Halls.
Managing logistics for visitors.
Assist with the onboarding process of new hires and transfer candidates.
Ordering, replenishment, arrangement and distribution of departmental supplies.
Maintain current e-mail distribution lists in Outlook.
Modification and distribution of departmental reports.
Completion of any reasonable projects or tasks, as requested by management.
Manage principals' inbox/outbox with extensive follow up as needed.
Utilize several applications, both proprietary systems and the Microsoft Office Suite.
Minimum Required Qualifications:
A minimum of 2 + years of relevant experience.
Excellent calendar management skills, including the coordination of complex executive meetings.
Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees.
Experience handling confidential materials at all levels.
Undergraduate degree in related business field of study.
Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.
Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting.
Knowledge of principles and processes for providing customer and personal services.
Demonstrated ability to quickly learn and become proficient with a variety wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).