Administrative Assistant

Pfizer

New York City, NY

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JOB DETAILS

SALARY

$32.47–$54.11 Per Hour

SKILLS

Administrative Skills, Artificial Intelligence (AI), Calendar Management, Communication Skills, Computer Skills, Detail Oriented, Drug Development, Drug Discovery, Establish Priorities, Executive Assistant Skills , Expense Reports, Expense Tracking, Federal Laws and Regulations, Government, Healthcare Providers, Hotel Management, Leadership, Logistics, Logistics Management, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Operations Management, Organizational Skills, Plan Meetings, Policy Implementation, Presentation/Verbal Skills, Problem Solving Skills, Regulations, Research & Development (R&D), Research Skills, Secondary School, State Laws and Regulations, Teleconferencing, Time Management, Travel Planning, Videoconferencing, Willing to Travel

LOCATION

New York City, NY

POSTED

30+ days ago

Why Patients Need You

Technology impacts everything we do. Pfizer's digital and 'data first' strategy focuses on implementing impactful and innovative technology solutions across all functions from research to manufacturing. Whether you are digitizing drug discovery and development, identifying solutions, or making our work easier and faster, you will be making a difference to countless lives.

Role Summary

This Administrative Assistant (AA) to a VP in the R&D Creation Center will provide comprehensive day to day support executing a full range of administrative duties supporting the VP. Additional support may be provided, as needed, to some members of the leadership team.

The EA is expected to be able to demonstrate exceptional professionalism and attention to detail with work that involves time-sensitive and urgent issues, tight time frames, and demanding situations. The role will require strong organizational skills, research skills, travel & meeting planning skills, and the ability to solve problems. They will be expected to handle tasks proactively and discreetly. This position requires an experienced and forward-thinking individual who has the necessary technical skills and change agility to work in a fast-paced setting.

What You Will Achieve

The person in this role will partner closely with the VPs leadership team as well as the operations lead and Administrative Assistant to the Chief AI & Analytics Officer to ensure effective operations. This position will also coordinate with other Digital Administrative Professionals, as well as across Pfizer to support the work of the department.

How You Will Achieve It

Role Responsibilities

+ Day to day oversight of a VP in the R&D Creation Center calendar including scheduling meetings, organizing travel, managing calendars, working closely with the operations lead to align priorities.

+ Manage complex calendar often across time zones and anticipate conflicts and use diplomacy to resolve problems in advance.

+ Exercise sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared.

+ Monitor high volume of emails including expediting flow of work items, initiate follow-up when necessary, and prioritizing emails.

+ Schedule and coordinate all team meetings including ongoing maintenance of 1:1's with direct reports, key partners, etc.

+ Proactively prepare LT meeting agendas in advance; distribute action items

+ Responsible for all logistics of meetings including conference room reservations, teleconference, videoconference, food ordering and associated meeting logistics.

+ Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met

+ Use appropriate discretion in the management of information and stakeholders.

+ Manage all travel required for the VP in the R&D Creation Center. This may include complex international travel, visa preparation, ground, and hotel. Some management of meeting logistics internationally will be required, working with Pfizer colleagues in other countries.

+ Prepare expense reports, track reimbursements, and ensure correct AMEX credits/debits.

+ Complete a variety of more complex routine and non-routine assignments.

+ Work closely with other Administrative Partners within Digital

Basic Qualifications:

+ High school degree

+ 3+ years of experience providing administrative support to senior leaders.

+ Successful candidates will be highly organized, detail oriented with strong computer skills in the Microsoft Office Suite. Strong computer skills, primarily in Outlook, Word, PowerPoint, OneDrive, SharePoint, Excel and Teams

+ Must be professional, self-motivated, flexible, open to growth and challenges and a proven team player

+ Ability to multi-task in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and a superior work ethic

+ Excellent attention to detail and highly organized and able to successfully handle simultaneous priorities, with speed and accuracy

+ A strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrate good judgment and decision-making

+ Professional and articulate communication skills; able to seamlessly interact with experienced professionals.

+ Ability to remain calm and professional under pressure

+ Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities, anticipate and solve problems, and take initiative

+ Ability to work well both in team environment as well as operate independently with minimal supervision.

+ Demonstrated strengths inboth verbal and written communication.

+ Individual should be independent, self-motivated, and willing to learn new technologies/skills and can take direction and work with minimal oversight.

Preferred Qualifications

+ Administrative assistant experience

Work Location Assignment: Hybrid

Last day to apply : December 23rd 2025

The salary for this position ranges from $32.47 to $54.11 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location.

Relocation assistance may be available based on business needs and/or eligibility.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.

Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned.

Administrative

About the Company

Pfizer

A career at Pfizer offers opportunity, ownership and impact. All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged; and the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.

COMPANY SIZE

5,000 to 9,999 employees

INDUSTRY

Biotechnology/Pharmaceuticals

FOUNDED

1849

WEBSITE

http://www.pfizer.com

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