Administrative Assistant

Pay Range: $35.00hr - $40.00hr

Job Overview:

Our client is seeking an Administrative Assistant to support various functions and brands within the organization. The candidate will be responsible for data management, presentation creation, and administrative coordination while interfacing with senior-level executives. This role requires a high level of professionalism and proficiency in Microsoft Office tools.

Candidate Qualifications:

• Availability to start by the beginning of October.
• 1-3 years of experience in a corporate office setting.
• College degree is preferred.
• Ability to work 3-4 days per week in the office.
• Proficiency in Excel, including basic data entry; experience with Pivot tables and VLOOKUPs is preferred.
• Experience using PowerPoint to build presentation decks.
• Proficiency with Microsoft Office and Outlook.
• Skilled in taking meeting minutes and documenting actionable outcomes.

Responsibilities:

The candidate will interface with team members across different functions and brands within the organization, including senior-level executives. The candidate will be responsible for compiling decks, deliverables, and updating outcomes from meetings within reporting systems. The role requires an understanding of corporate culture and professionalism, as the candidate will participate in meetings with Brand General Managers. The candidate will also assist with Executive Approval Submissions for Real Estate actions, such as renewals, new stores, relocations, and capital expenditure investments.

• Manage Phase 1 of vaulting: receive emails and update the master tracker with new expirations, options, and kickouts while clearing out preexisting deal terms.
• Manage Phase 2 of vaulting: compile vaults in an Excel file and submit them via the ticketing system.
• Perform data entry tasks.
• Create dossiers and presentations including photos, lease plans, traffic and demographic information, and proofreading.
• Develop market maps in PDF format and using internal software tools.
• Record professional meeting minutes to be shared with brand leadership.
• Prepare meeting agendas.
• Maintain and update the High-Level Plan roadmap.
• Maintain the shared drive, including final dossiers, layouts, and ICEs.
• Stamp AFEs and verify organization using proper naming conventions.