Administrative Assistant

Administrative Assistant - Mid-Level

Location: New York, NY

Onsite Flexibility: Hybrid typically Tuesdays and Wednesdays onsite, with potential for additional onsite days as needed

Contract Details

• Position Type: Contract
• Contract Duration: 6 months
• Pay Rate: $21.80 $29.95 / Hour (USD)
• Shift / Schedule: Days (First Shift)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Administrative Assistant provides high-level, proactive administrative and operational support to 2 3 Market Managers within the NY Buying Office. This role manages complex calendars, coordinates meetings, travel, and visitor experiences, and handles expenses and preparation of business materials. Serving as a key partner across leaders, teams, and external stakeholders, the Administrative Assistant ensures smooth day-to-day operations through strong organization, attention to detail, and a customer-service mindset in a fast-paced environment.

Key Responsibilities

40% | Calendar Management, Scheduling & Communication

• Manage day-to-day calendars for Market Managers, including meetings, travel, visitor schedules, and team touchpoints
• Proactively review schedules in advance to anticipate needs, identify conflicts, and prepare leaders effectively
• Prioritize scheduling based on business needs, leader preferences, and stakeholder availability
• Partner with leaders to align on priorities, clarify meeting requirements, and adjust schedules as needed
• Coordinate across stakeholders to resolve conflicts and communicate updates clearly and timely
• Serve as a key point of contact, handling requests with professionalism and discretion

30% | Travel & Expense Management

• Coordinate end-to-end travel, including itineraries, agendas, transportation, and lodging
• Partner with Atlas travel team and internal stakeholders to confirm and manage bookings
• Ensure travel plans are accurate, well-communicated, and aligned with leader preferences
• Track, organize, and submit expenses accurately and on time
• Maintain receipts, documentation, and organized records in compliance with company policies

15% | Meeting Coordination & Preparation

• Plan and support meetings, visitor schedules, and team events from preparation through execution
• Confirm attendance, objectives, materials, and logistics (room setup, technology, catering, reporting)
• Prepare materials and meeting spaces to ensure smooth execution
• Provide on-site support, troubleshooting logistics and coordinating with Operations, IT, and other teams
• Deliver a high-touch experience for visitors by anticipating needs and resolving issues quickly

10% | Administrative Operations & Office Support

• Prepare, proofread, and distribute reports, presentations, itineraries, and correspondence
• Maintain organized systems, files, calendars, trackers, and administrative resources
• Support development and execution of administrative processes and team procedures
• Assist with printing, materials prep, and general office coordination
• Identify opportunities to improve organization, efficiency, and consistency

5% | Communication, Projects & Ad Hoc Support

• Respond to internal and external requests with urgency, professionalism, and strong customer service
• Partner across teams to resolve issues and ensure business needs are met
• Handle sensitive or time-sensitive requests with discretion
• Support special projects, team initiatives, and process improvements
• Provide flexible support for evolving business and operational needs

Required Skills

• Proactive ownership with strong organization and follow-through
• Calendar and schedule management with attention to detail
• Clear communication and professionalism
• Customer service mindset with cross-functional partnership
• Adaptability, problem-solving, and discretion

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This Fortune 100 off-price retail organization operates more than 5,200 stores across ten countries under iconic brands, making it the world's leading off-price apparel and home fashions company. With a global footprint spanning the United States, Canada, Europe, and Australia, the company employs tens of thousands of professionals across merchandising, operations, supply chain, corporate finance, marketing, and technology. Its business model delivering quality, brand-name, and designer merchandise at prices typically 20 to 60 percent below full-price retail has created one of the most enduring value propositions in global retail. Professionals joining this organization include buyers, merchants, administrative professionals, and retail specialists who gain hands-on experience in a fast-paced, entrepreneurial environment with substantial career development opportunities.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-09112 Industry: Administrative & Support