Administrative Skills, Calendar Management, Communication Skills, Conference Management, Continuous Improvement, Detail Oriented, Executive Assistant Skills , Expense Management, External Audit, Finance, Internal Audit, Japanese Language, Leadership, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Operational Support, Organizational Skills, Problem Solving Skills, Procedure Development, Process Development, Risk, SAP, Time Management, Travel Planning, Willing to Travel
Title: Admin Assistant
Location: New York, NY 10020
Duration: 6 months (Possible Extension/Conversion)
Pay Range: $20/hr - $35/hr
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)
Description:
Role Summary
- Provide high?level administrative and operational support to senior audit leadership, enabling the efficient day?to?day functioning of the department.
- This role partners closely with executives, managers, and key stakeholders to coordinate logistics, manage information flow, and support departmental priorities with a high degree of professionalism, discretion, and attention to detail.
Key Responsibilities
- Provide comprehensive administrative support to senior leaders, including calendar management, domestic and international travel coordination, correspondence, and meeting logistics
- Proactively manage complex calendars, schedule meetings, reserve conference rooms, and coordinate across multiple stakeholders and time zones
- Coordinate and support department meetings, leadership sessions, events, and ad?hoc projects, ensuring materials, logistics, and follow?ups are well organized
- Serve as a liaison between audit leadership and internal/external stakeholders, facilitating clear communication and timely responses
- Prepare meeting notes, reports, presentations, and other executive?level materials with accuracy and professionalism
- Submit and track system access requests and other onboarding or operational requests for employees and contractors
- Support continuous improvement by identifying opportunities to streamline administrative processes and implementing feedback from leadership
Required Skills & Capabilities
- Strong attention to detail with the ability to manage multiple priorities and logistics simultaneously
- Must have Japanese Language Proficiency
- Sound judgment, critical thinking, and problem?solving skills in a fast?paced, executive environment
- Ability to engage confidently and professionally with C?suite executives and senior stakeholders, including close coordination with respective executive assistants on complex scheduling and logistics
- Demonstrated ability to receive feedback and implement improvements effectively
- High degree of discretion and professionalism when handling sensitive and confidential information
- Follows established procedures and practices while exercising appropriate initiative, creativity, and independent judgment
Preferred Qualifications
- Prior experience supporting senior executives, preferably within audit, risk, or finance in a highly regulated environment
- Experience with SAP or similar expense management tools
- Strong proficiency with MS Office (Outlook, Word, PowerPoint, Excel)