Administrative Assistant

Client Overview:
Our client, a well-established financial services firm, is seeking a polished and highly organized Administrative Assistant to support a busy team in its New York City office. This is an excellent opportunity for an administrative professional who thrives in a fast-paced corporate environment and enjoys working with senior-level professionals. Join a collaborative and high-performing financial services team where professionalism, organization, and attention to detail are highly valued. This is a strong opportunity for an administrative professional looking to continue building their experience within the finance industry.

Salary/Hourly Rate:
$25/hr - $28/hr

Position Overview:
The Administrative Assistant will provide day-to-day administrative and operational support to multiple professionals within the firm. The ideal candidate is proactive, detail-oriented, professional, and capable of managing multiple priorities in a deadline-driven financial environment.

Responsibilities of the Administrative Assistant:

• Manage calendars, meetings, and scheduling for team members.
• Coordinate conference rooms and meeting logistics.
• Prepare and format reports, presentations, correspondence, and other documents.
• Assist with domestic travel arrangements and itineraries as needed.
• Process expense reports, invoices, and reimbursements.
• Maintain organized electronic and physical files.
• Perform data entry and update internal databases and tracking systems.
• Coordinate with internal departments, clients, and external vendors.
• Handle confidential and sensitive information with discretion.
• Assist with special projects and additional administrative responsibilities as needed.

Required Experience/Skills for the Administrative Assistant:

• Previous administrative assistant or corporate office experience.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Exceptional attention to detail and accuracy.
• Professional and polished demeanor.
• Ability to prioritize competing responsibilities in a fast-paced environment.
• Proactive, dependable, and team-oriented approach.
• Ability to handle confidential information appropriately.

Preferred Experience/Skills for the Administrative Assistant:

• Previous experience within Finance, Banking, Investment Management, Private Equity, Hedge Funds, or professional services.
• Experience supporting multiple senior-level professionals.
• Familiarity with expense management and travel platforms.

Education Requirements:

• Bachelor's degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 405873