Administrative Assistant

Pay Rate: 18$ per hour - 22$ per hour

Summary:

• Shift Hours: 8 am - 4:30 pm M-F

Responsibilities:

• Provide administrative support services for one or more individuals, a department, or a division.
• Assist supervisor in routine personnel, budget, and other operational details.
• Serve as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages, and instructions.
• Assist with budget preparation and maintain records of expenses for variance reporting.
• Coordinate the planning and logistical arrangements for meetings, office activities, forums, and conferences.
• Review and revise brochures, announcements, or other informational items regarding program and/or departmental operations.
• Draft, edit, and format materials such as flyers, leaflets, and letters.
• Prepare minutes of meetings, agendas, correspondence, statistical reports, tables, and other documents.
• Prepare and follow up on purchase orders, change orders, check requests, and petty cash vouchers.
• Process and follow up on tuition and other forms of reimbursement for assigned staff.
• Make travel arrangements and accommodations; prepare travel reimbursements and expense reports.
• Screen and prioritize all incoming mail for needed action and follow-up, responding where appropriate or distributing to the relevant individuals.
• Screen telephone calls, answer routine inquiries, or refer callers to the appropriate individual for response.
• Perform other related duties as assigned.

Requirements:

• Minimum 2 years of administrative or medical office experience.
• Proficiency in MS Office Suite at an intermediate level.

Preferred Skills:

• Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment.
• Applies Learning: Assimilates and applies new job-related information in a timely manner.
• Builds Customer Loyalty: Effectively meets customer needs and builds productive customer relationships.
• Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate work goals.
• Communication: Clearly conveys information and ideas through a variety of media to individuals or groups.
• Contributes to Team Success: Actively participates as a member of a team to achieve goals.
• Decision Making: Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action.
• Initiates Action: Takes prompt action to accomplish objectives and achieve goals beyond what is required.
• Manages Work (includes Time Management): Effectively manages one's time and resources to ensure work is completed efficiently.
• Quality Orientation: Accomplishes tasks by considering all areas involved and accurately checking processes and tasks.