Administrative Skills, Billing, Calendar Management, Cloud Computing, Communication Skills, Customer Support/Service, Dental Insurance, Detail Oriented, Executive Assistant Skills , Expense Reports, File Maintenance, Follow Through, Logistics, Onboarding, Organizational Skills, Plan Meetings, Project/Program Coordination, Record Keeping, Slack, Vision Plan
We are supporting our client on a search for an Administrative Assistant who will keep a busy, distributed team running smoothly from anywhere. This is a high-trust seat for an experienced admin who loves owning their workflows and partnering with leaders across the company.
You will work fully remote with the flexibility to live anywhere in New York State. We are open to experienced administrative assistants, executive assistants ready for a remote role, and coordinators from busy environments.
Responsibilities
- Support day-to-day admin needs across a distributed team
- Manage complex calendars, schedule meetings, and book travel
- Process expense reports, invoices, and reimbursements
- Maintain files, records, and shared drives across cloud tools
- Coordinate meetings, agendas, notes, and follow-ups
- Handle digital correspondence and route inquiries appropriately
- Help with virtual event logistics, vendor coordination, and small projects
- Support onboarding logistics for new hires across the company
Requirements
- 2 plus years of administrative, EA, or coordinator experience
- Strong organization, follow-through, and attention to detail
- Comfort with Google Workspace, Slack, Notion, and basic admin tools
- Clear written communication and a proactive working style
- Reliable home office setup and ability to overlap US business hours
- Bachelors degree preferred but not required
Benefits
- Fully remote work environment with flexible hours across US time zones
- Competitive salary with annual reviews
- Medical, dental, and vision insurance
- 401(k) plan with employer match
- Generous paid time off, paid holidays, paid sick leave
- Annual learning and development stipend
- Home office setup support and monthly tech stipend