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Administrative Assistant

eTeam Inc.

New York City, NY

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JOB DETAILS
SALARY
$27–$32.50 Per Hour
SKILLS
Administrative Skills, Calendar Management, Catering Services, Communication Skills, Credit Cards, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Operations Processes, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Management, Purchasing/Procurement, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York City, NY
POSTED
4 days ago
Job Title : Executive Assistant
Location : New York City, NY (Hybrid Tuesday through Thursday onsite)
Duration : 6 Months of contract
Interview Process : Two interview rounds

Position Overview
We are seeking a highly organized and proactive Executive Assistant to provide administrative support to senior leadership within a fast-paced corporate environment. The ideal candidate will have experience supporting executives in a mid-to-large-sized organization, possess exceptional organizational and communication skills, and be able to manage multiple priorities while maintaining a high level of professionalism and confidentiality.
This position offers the opportunity to convert to a full-time employee role. Candidates must be willing and eligible for full-time conversion if offered.

Key Responsibilities
  • Manage complex executive calendars, appointments, and meeting schedules.
  • Coordinate internal and external meetings, including conference room reservations, virtual meeting setup, catering, and technology requirements.
  • Serve as the primary liaison between executives and internal/external stakeholders.
  • Arrange domestic and international travel, including itineraries, accommodations, and expense reporting.
  • Process and reconcile corporate credit card and procurement card expenses.
  • Prepare presentations, reports, correspondence, and meeting materials.
  • Support onboarding activities for new employees, consultants, and contractors.
  • Assist with office space planning, seating arrangements, and facilities-related requests.
  • Order office supplies and coordinate administrative support for the department.
  • Partner with other Executive Assistants to provide backup coverage when needed.
  • Manage special projects and perform additional administrative duties as assigned.
Required Qualifications
  • Bachelor's degree preferred.
  • Minimum of 5 years of Executive Assistant or senior administrative support experience.
  • Experience supporting executives in a fast-paced, mid-to-large corporate environment.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to prioritize multiple tasks and work independently.
  • Demonstrated professionalism and ability to handle confidential information.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong problem-solving skills with a proactive approach to anticipating executive needs.
Preferred Qualifications
  • Project management experience.
  • Experience coordinating executive travel and expense management.
  • Experience with onboarding processes and office operations.
  • Ability to build strong working relationships across all levels of an organization.

About the Company

e

eTeam Inc.

Looking for a great job? Join eTeam. We’re looking for talented staffing professionals to join our staff. We also provide contract assignments and full-time jobs at Fortune 2000 Companies. We’ve been named one of the best companies to work for by Staffing Industry Analysts and New Jersey Business.
COMPANY SIZE
100 to 499 employees
INDUSTRY
Other/Not Classified
FOUNDED
1998
WEBSITE
www.eteaminc.com

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