Administrative Assistant

Administrative Assistant

Location: New York, NY

Onsite Flexibility: Hybrid 4 days per week onsite / 1 day remote

Contract Details

• Position Type: Contract
• Contract Duration: 13 months
• Pay Rate: $30.00 $32.00 / Hour (USD)
• Shift / Schedule: Monday Friday, 8:30 AM 5:00 PM; overtime possible
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This Administrative Assistant role supports a team of 12 members within a fast-paced financial services environment, with responsibilities extending to providing support to others including expense report preparation. The position involves some project work alongside day-to-day administrative duties. Performance will be measured by the quality and accuracy of work. The role operates within a very supportive admin team and culture, and the contractor will have access to customer data.

Key Responsibilities

• Coordinate domestic and international travel as well as hotels, car rentals, car services, etc. with travel agency as requested.
• Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly TD Visa Statements for analysts and associates.
• Screen phone calls from clients, visitors, and greet clients when required; handle all incoming correspondence.
• Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g., Sales, Corporate Access).
• Assist in maintaining client database, log phone calls, and emails in CRM as needed.
• Maintain research data spreadsheets as specified by senior analysts.

Required Skills

• Experience booking travel
• Admin experience
• MS Office Suite
• Heavy expenses / T&E prep experience
• Experience in a fast-paced environment
• Excellent attention to detail
• Investment banking experience
• Front office client-facing experience

Preferred Skills

• Research assistant experience

Education Requirements

• Bachelor's degree required

Required Experience

• 5 years of overall experience
• Background in investment banking with client-facing exposure preferred; organized with excellent communication skills

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Important Notes

• Interview process: 3 rounds, virtual
• The contractor will have access to customer data

About the Client

This client is a leading financial services and banking institution operating across North America, with a substantial presence supporting both institutional and corporate clients. Employing thousands of professionals across its enterprise, the organization ranks among the major banks serving the region and consistently attracts finance, technology, and operations talent. The team includes administrative professionals, analysts, associates, and client-facing specialists who collaborate across departments such as Sales, Corporate Access, and Research in a fast-paced, high-accountability environment.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-14120 Industry: Administrative & Support

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