Administrative Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$36–$48 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Adobe Product Family, Asset Management, Audiovisual, Biology, Business Activity Monitoring (BAM), Catering Services, Communication Skills, Continuous Improvement, Detail Oriented, Event Management, Financial Services, Fortune 500 Customers, Investment Management, Leadership, Legal, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Organizational Skills, Presentation/Verbal Skills, Regulations, Team Player, Travel Planning, Vendor/Supplier Relations, Web Design, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
11 days ago
Asset Management firm located in Midtown, Manhattan is seeking to hire a Temp Administrative Assistant to join their Communications Team. The schedule is Monday - Friday, onsite. Standard business hours 8/8:30am - 5/5:30pm with flexibility to work OT/stay for events. The temp duration is approximately 10 months.
We're looking for an Associate to join our team in New York. This is a hands-on role suited to someone highly organized, proactive, and comfortable working at pace. You will support the planning and delivery of BAM's internal events program, partnering closely with teams across the business to ensure a smooth, consistent experience across US-based activity.
Key Responsibilities
Working closely with the Events team, you will help ensure continuity of delivery across New York events by:
- Coordinating event logistics, including catering, venue sourcing, AV requirements, travel arrangements, and presentation materials
- Supporting on-the-day onsite coordination for NY/CT and US-based events, liaising with suppliers and internal stakeholders
- Assisting with venue bookings, contracts, and pre-event requirements
- Helping to build and maintain relationships with external suppliers and vendors
- Supporting event communications, including invitations, reminders, and post-event follow-ups
- Maintaining the firm-wide events calendar, ensuring documents and event materials are accurate and up to date
Day-to-Day Responsibilities
- Supporting the planning and delivery of internal events (e.g., Town Halls, team socials, and larger firm-wide occasions) from venue/AV set-up to run-of-show and onsite coordination
- Providing support for leadership engagements, including scheduling, logistics, and briefing materials
- Assisting with preparation of event briefs, run-of-show documents, and post-event recaps
- Developing and designing event websites and onsite materials
- Keeping the events calendar organised and supporting forward planning across upcoming activity
- Supporting the wider Communications team on ad hoc projects as needed
QUALIFICATIONS AND REQUIREMENTS
- Experience in event planning, ideally in a corporate or in-house environment
- Strong organisational skills with the ability to manage multiple events and priorities at once
- High attention to detail and a careful, accurate approach to work
- Good communication skills, both written and verbal, comfortable working with internal teams and senior stakeholders
- Comfortable working at pace and adapting when things change
- Proficient in Microsoft Office Suite
EDUCATION, TRAINING & EXPERIENCE:
- Bachelor's degree
- 1+ years of events experience
- Event management or coordinator background preferred
- Experience working in financial services or investment management is a plus
- Canva, Cvent, MS Outlook, PowerPoint, Excel, Adobe
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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