Administrative Assistant
Beacon Hill Staffing Group, LLC
New York, NY
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JOB DETAILS
SALARY
$45–$45 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Calendar Management, Continuous Improvement, Detail Oriented, Event Management, Financial Services, Fortune 500 Customers, Global Financial Markets, International Marketing, Legal, Microsoft Office, Reconciliation, Regulations, Team Player, Telephone Skills
LOCATION
New York, NY
POSTED
22 days ago
Our client, a leading global financial services firm headquartered in Midtown East, is seeking a long-term temp Administrative Assistant to provide backup support for their Global Head of Marketing (+team) and their Global Head of Corporate Affairs. This person will be working to provide backup support to their two lead assistants in the department, helping wherever needed with calendar, travel, expenses, and ad hoc administrative projects as needed. This role starts ASAP, just as soon as we can find the right candidate. This is a long-term temp with an open-ended temp contract (the role isn't going away). This person should have experience supporting high-level executives, be able to predict needs, and balance competing priorities. This role is fully onsite, Monday - Friday. The in-office hours will vary as this person will stagger their schedule with the 2 lead assistants (it will be an 8-hour day, starting somewhere between 8am-9:30am and ending between 5pm-6:30pm depending on the week). This person should have flexibility to be reachable/ work OT if things come up after hours or over the weekend, especially for travel-related matters). The hourly pay rate is up to $45.00/hr (dependent on experience).
Responsibilities:
- Heavy calendar management - scheduling/rescheduling calls and meetings for team
- Booking travel
- Reconciling expenses.
- Answering the phones.
- Helping with event coordination.
- Ad hoc administrative projects as needed.
Qualifications
- Minimum of 3-5+ years of solid administrative experience. Must have some experience out of financial services.
- VERY strong attention to detail.
- Experience supporting high-level executives as well as a team of professionals.
- Concur experience required.
- Familiarity with Microsoft Office Suite.
- Heavy scheduling experience.
- Team player.
- Degree preferred.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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